Administrative Secretary at Kericho National Polytechnic

Advert No. HR/05/2026 -SECRETARY

Purpose of the Job:

• This position is responsible for the provision of efficient office support and administrative assistance to the Principal.

Duties and responsibilities:

• Maintain the diary and appointments/meetings for the Principal to ensure appointments are well planned and timely
• Organize administration records and correspondence to ensure quick access to required information/ documents
• Ensure the availability of well-managed office services including cleaning and tidying office to ensure a conducive working environment.
• Maintain an efficient, smooth and easily accessible filing system to ensure the security of information and to limit access to unauthorised persons
• Receive telephone calls to ensure calls are transferred to respective office
• Maintain security and confidentiality of office records, documents and equipment
• Manage office protocol and receive incoming calls, and correspondences and act as the link between executive offices, to ensure efficient response time to inquiries
• Record dictation in shorthand and transcribe it into a written comprehensive form
• Receive visitors and clients in a professional and courteous manner and direct them to the Principal/Deputy Principal office
• Undertake correspondence for the principal as requested and as appropriate
• Maintain an inventory of office equipment and supplies for the Principal and Deputy Principal offices
• Prepare for committee meetings such as the Council/BOG meetings
• Perform any other duty as may be assigned.

Minimum Requirements

• Typewriting III/ Computerized Document Processing III/Process office documents
• Shorthand III (100 w.p.m/80 w.p.w.)
• Business English IlI/Communication skills
• Office Management III/Business Management
• Secretarial Duties II
• Commerce II
• Office Practice II/Office procedures
• HND will be an added advantage
• A certificate in Computer Applications from a recognized institution.
• At least two years’ experience in a similar position.
• Good Communication skills, Interpersonal skills, Organizational skills, Report writing and Time Management Skills.