Administrative Services Manager - AN- Scale -KMTC 3 at Kenya Medical Training College (KMTC)

Duties and Responsibilities:

The Administrative Services Manager will be responsible for providing strategic leadership and oversight of the College’s administrative functions. This includes ensuring efficient operations, optimal use of resources, and a safe, well-maintained environment that supports academic and administrative excellence. Key duties include:-

• Leading the development and implementation of administrative policies, procedures, and strategies.
• Coordinating the day-to-day administrative operations of the College to ensure seamless service delivery.
• Managing the establishment and continuous updating of a comprehensive catalogue and database of all College assets and properties.
• Leading the identification and disposal process of unserviceable or obsolete assets in accordance with policy.
• Implementing recommendations from workplace environment surveys to enhance staff well-being and operational efficiency.
• Coordinating the effective management of the College fleet, including vehicle maintenance and usage tracking.
• Overseeing office space allocation, utilization, and optimization across the College.
• Supervising outsourced services such as housekeeping, courier, telephony, and beverage supply to maintain high service standards.
• Managing planned preventive maintenance and necessary repairs of buildings, facilities, and equipment to ensure a functional and safe working environment.
• Ensuring secure and organized storage of records, promoting confidentiality, accessibility, and data integrity.
• Initiating and overseeing the implementation of infrastructure and capital development projects.
• Coordinating the development of a master plan for sustainable land and property use.
• Ensuring full compliance with statutory and regulatory requirements governing building, construction, and occupational safety.

Requirements for Appointment:

• Have served in the grade of Deputy Administrative Manager or in a comparable and relevant position in the Public Service or in a reputable private sector organization for a minimum period of ten (10) years with five years’ experience in a management capacity; 
• Have a Bachelors degree in Business Administration / Human Resource Management / Records Management or its equivalent from a recognized institution; 
• Have a Masters’ degree in Business Administration / Human Resource management / Records Management from a recognized institution; 
• Have a Leadership course from a recognized institution; 
• Fulfil the requirements of Chapter Six of the Constitution;
• Have proficiency in Computer Applications; and 
• Have demonstrated a thorough understanding of National goals, policies, objectives and the ability to translate them into administrative policies and programmes.