Administrative Support Assistant at United Nations Environment Programme (UNEP)

Duties and Responsibilities

• Under the direct supervision of the Senior Administrative Assistant, the incumbent will support the Directorate's administrative functions, more specifically:
• Provide support in ensuring that financial resources are utilized to implement activities in accordance with the programme budget and allotments issued for the Division.
• Assist in monitoring and reviewing budget commitments and expenditures by conducting regular and special reviews to assess progress of actual work versus the Unit's budget.
• Assist in regular reconciliation of the Consultant's Spreadsheet to ensure all expenditures and down payments are recorded.
• Assist in ensuring the filing and tracking tools are updated in the Team's Folders for administrative documents.
• Provide support in documentation required in the recruitment of consultants, individual contractors, UN volunteers and interns to support the work of the Policy and Programme Division.
• Provide effective day-to-day operational support to the Policy and Programme Division Administrative Office.
• Provide flexible and ad hoc support for administrative duties, as and when required and perform any other related tasks assigned by the supervisor.

Qualifications/special skills

• Applicants must meet one of the following requirements: be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
• be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's degree or equivalent).
• Applicants should have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Excel.
• Preferred area of study: Bachelor's or Master's in a field relevant to Administration, Finance, Accounting, Audit, Human Resources, Procurement or related fields. Strong Communication, Client Orientation and Teamwork skills are required.