Advancement Office, Administrative Assistant at The International School of Kenya

Scope of Responsibilities:

ISK seeks an energetic, optimistic, creative person to serve as an Administrative Assistant, providing support to the Advancement Office. He or she will develop a commitment to ISK's Mission & Vision and will be the first point of contact for visitors to the office and must represent the school in a friendly, welcoming and professional manner.

Specific Responsibilities:

• Handle general inquiries by email, phone, and in person, with key responsibility for the daily management of the ISK Communications email account
• Assist with managing ISK’s website content and photos
• Maintain and update ISK’s online directory, the school’s master calendar and parent calendar
• Ensure all Advancement Office documents are up to date and stored in folders complying with Data Protection Regulations
• Assist in publishing ISK’s weekly newsletter The Mane - highlighting key events/activities at ISK
• Assist in publishing The Pride- compiling articles, news pieces and photos/videos, in order to publish this quarterly newsletter
• Conduct school tours with new/prospective families and alumni as required
• Develop a working knowledge of the online admissions platform, Open Apply, in support of admissions
• Create various slide show presentations/movies as required throughout the year
• Assist with the organization of events, meetings, conferences
• Maintain the department's filing systems, which include budgetary records, following up on office orders and payments, and Mpesa Paybill management
• Ensure that the Advancement Office is kept clean and attractive
• Ensure that the notice boards around campus remain attractive, informative and current
• Perform other duties as needed or assigned by the Director of Community Relations & Advancement
• Required Qualifications and Skills:
• Diploma or higher qualification in Communications, Public Relations or Business Administration
• Minimum of five years relevant administrative experience (Communications, Marketing, Public Relations, Admissions, working with Alumni Associations within schools, etc.)
• Outstanding verbal and written communication skills & organizational skills
• Proficient IT competencies in Google docs, spreadsheets, sites, MS Word, PowerPoint, desktop publishing, database management systems, email and file sharing
• Well versed in Social Media tools and trends
• Proficient in the use of design software such as InDesign, PhotoShop and Canva
• Fluent in Kiswahili

Desired Competencies:

• Demonstrated success working in a culturally diverse organization
• Ability to maintain high performance standards with attention to detail
• Outstanding collaboration and interpersonal skills, in particular the ability to remain calm and positive at all times when dealing with the public and with ISK community members
• Self-motivated and able to work both individually and collaboratively with others, working with limited supervision
• Ability to manage a large and diverse workload under pressure with competing priorities
• Reliable and able to safeguard confidential information and demonstrates a professional and ethical approach to work
• Commitment to continuous personal growth

Preferred Qualifications, Skills and Qualities:

• Bachelor’s degree in communications, business or related field
• Experience working in a multicultural school environment
• Knowledge of ISK and Nairobi business and cultural communities
• Website development and maintenance experience

Closing: 1 Feb, 2023