HR and Payroll Coordinator at HCS Affiliates Group

• Seeking a highly organized and detail-oriented HR & Payroll Coordinator to provide comprehensive support to our clients through an onsite model.
• This role is designed for a technically sound HR professional who thrives in fast-paced environments and possesses the unique ability to balance administrative rigor with good written and verbal communication. If you have a sharp eye for numbers and a flair for professional writing, our client will appreciate tapping into your experience.

Key Responsibilities (20%)

Payroll Administration

• End-to-end processing of monthly payroll for various client portfolios, ensuring 100% accuracy and compliance.
• Manage statutory deductions, tax filings, and benefits administration.
• Resolve payroll discrepancies and respond to employee inquiries with speed and professionalism.

HR Support & Documentation (40%)

• Manage end to end recruitment process
• Draft professional HR correspondence, including offer letters, contracts, and policy memos.
• Maintain meticulous digital and physical employee records.
• Assist in the implementation of HR policies and procedures tailored to client needs.

Reporting & Analytics (15%) 

• Prepare detailed monthly HR and payroll reports for management review.
• Analyze data trends related to turnover, attendance, and labor costs.

Client Relations (15%)

• Provide high-level support both onsite at client offices.
• Act as a reliable point of contact for MSME business owners regarding HR best practices.

Any other duties (10%)

• As and when required, various tasks related to the business within your competency scope will be assigned as and when needed.

Qualifications & Requirements

• Experience: A minimum of 3–5 years of direct experience in payroll processing (please NOTE: : internship experience and short assignments of less than nine months continues work are  excluded when determining years of experience).
• Education: Bachelor’s degree in HR, Finance, Business Administration, or a related field. CPA IV is an added advantage
• MSME Expertise: Previous experience working within Micro, Small, and Medium Enterprises (MSMEs) is highly preferred and considered a significant advantage. Candidates working for large organizations will not be considered

Top-Tier Skills

• Strong Writing: Ability to produce clear, concise, and professional reports and business correspondence. Demonstrated experience preparing PowerPoint presentation, graphs and tables an added advantage
• Verbal Communication: Highly articulate and fluent in your verbal communication when making official presentations, conducting interviews and conversing with colleagues
• Attention to Detail: An uncompromising approach to accuracy, especially regarding financial data and legal compliance.
• Multitasking Pro: Proven ability to manage competing priorities and meet strict deadlines without breaking a sweat.
• Tech-Savvy: Proficiency in payroll software and advanced MS Excel skills. Please list Payroll software you are conversant with and years of experience using the payroll software.

Other Mandatory Requirements:

• Current Salary: Please indicate your current verifiable salary and benefits in your cover letter or body of the email
• Expected Salary: Please provide your expected realistic salary range
• NOTE: Position is a contract position, renewable annually subject to organization/individual performance