Africa Programs Executive Administrative Assistant at Water Mission

What is the opportunity?

Reporting directly to the Sr. Director, Africa Region, the Africa Regional Executive Administrative Assistant performs critical administrative functions and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive they support. This full-time role is based in Nairobi, Kenya. 

A successful Africa Regional Executive Administrative Assistant will:

• Maintain a strong Christian witness to colleagues, donors, volunteers, and the public.
• Maintain high-level knowledge of Water Mission’s organizational objectives, programmatic strategies, projects, and activities.
• Provide superior administrative support, including but not limited to making travel arrangements, expense reporting, timesheets, processing invoices, and organizing and filing electronic and paper documents. 
• Manage the Sn. Director’s calendar and prepare for meetings.
• Proactively manage the Sr. Director’s schedule and email inbox to appropriately prioritize their time and resources.
• Assist with preparing meeting agendas, accurately recording meeting notes, and tracking follow-ups on action steps, as needed.
• Keep the Sr. Director well informed of upcoming commitments and responsibilities and follow up appropriately.
• Assist with providing professional and quality verbal and written communication on behalf of the Sr. Director with Senior Ministry Executives, Program Managers, Country Program Directors, ministry partners, staff, and the public via emails, phone calls, letters, and packaging and shipping materials.
• Keep the Sr. Director updated on relevant department or ministry topics or concerns.
• Open, sort, analyze, and distribute incoming emails and correspondence as appropriate. 
• Maintain confidentiality of all staff and related financial matters and donor partner communications.
• Assist with the planning of special events; responsibilities may include arranging venues, producing event timelines, managing event budgets, coordinating and arranging travel, and assisting with other event needs (set-up, implementation, and tear-down). 
• Forecast income, expenses, and assets. Prepare regular reports of fiscal year budget performance for country programs and the Africa Regional office.
• Coordinate with Program Managers and Country Program Directors to maintain an up-to-date financial (funding and expenses) report for country programs, initiatives, projects, and focus areas.
• Coordinate with HQ and country programs to track and facilitate minimum inventory levels, shipments, etc.
• Provide project coordination for special projects, as needed.
• Other duties as assigned.

What is required?

• Personal and growing relationship with Jesus Christ.
• Alignment with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity.
• Commitment to the mission of the organization to end the global water crisis.
• Alignment with the principles of servant leadership as embraced by Water Mission.
• Legal authorization to work in Kenya.
• 5+ years of experience in administrative support or in a WASH-related field. 
• 3+ years of experience supporting C-Level Executives preferred, ideally in a nonprofit organization.
• Bachelor’s degree in business administration, Program Management, Accounting, Engineering, or related fields.
• 5+ years of experience utilizing comprehensive computer skills, including proficiency in Microsoft Office software: Word, Excel, and PowerPoint. 
• Keen attention to detail and organizational skills.
• Keyboarding/typing proficiency.
• Excellent oral and written communication skills, as well as a willingness to communicate via phone, video, email, or in-person.
• Ability to thrive in a highly fluid environment and respond to changing requests.
• Ability to host all guests and high-level corporate personnel with hospitality and grace.
• Ability and willingness to travel both in-country and internationally, including the ability to travel in a car on rough terrain for long periods of time and to stand and walk for extended periods of time in hot weather.