Personal Assistant to the Managing Directors at ISM Containers

• The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

Responsibilities

• Manage all incoming and outgoing communications
• Handline the ISO certification process
• Complete a broad variety of administrative tasks that facilitate the MD’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations.
• Composing and preparing correspondence; Planning office events ;maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MDs, including those of a highly confidential or critical nature.
• Provide office administration and event management support as requested.
• Provide hospitality to all guests and help to create a welcoming environment.
• Other projects/duties as assigned for the overall benefit of the organization.

Qualifications

• Bachelor's degree or equivalent
• Ability to handle multiple tasks while staying organized
• A minimum of 4years with progressive experience as a PA/ Administrative Assistant
• Strong ability to execute work with a diversity, equity, and inclusion lens
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Proactive and Confident with Excellent organization and interpersonal skills
• Discretion and mature work ethics
• Computer Literate – MS Suite
• A very high level of professionalism, integrity, attention to detail and organization are essential for the role.