Centre of Excellence in Women and Child Health Manager at Aga Khan University Hospital

Job Summary

The position is required to manage day-to-day office operations and administrative management under the direct supervision of the Director, Centre of Excellence in Women and Child Health (CoEWCH) East Africa. The job holder will also provide support with strategic planning and partnership, programme coordination leadership, overall administrative assistance, human resource liaison, research support, compliance, as well as internal and external communication

Responsibilities

• Participate in building an elaborate CoEWCH strategic framework and develop research and capacity-building programs;
• Liaise with Academic, UN, government, civil society partners and national and global networks to establish and nurture CoEWCH partnerships, in particular the AKU-UNESCO Chair and the SDG (Sustainable Development Goals) Partnership Platform;
• Coordinate and provide guidance, assistance, and track the progress of CoEWCH administrative and research development work;
• Lead the administrative management; develop and implement a functional admin framework providing guidance/assistance and coordinating as well as tracking the progress of all CoEWCH administrative and research development work;
• Coordinate communication, visibility, and CoEWCH media activities including organizing dissemination of research findings through networks, conferences, meetings and other platforms;
• Develop capacity building programs as well as processes involving strategic development;
• Coordinate team meetings to align in terms of working towards CoEWCH’s vision and mission, and work alongside consultants in resource mobilization;
• Provide oversight and coordination of on-going and new projects in consultation with the Director and Project Leads;
• Provide oversight of administration and management of activities aimed at building/ strengthening the Centre;
• Assist the Director in hiring project staff, orientation of new staff, and ensure they have working space and tools to facilitate them in executing their duties in liaison with the administrative officer;
• Update and follow up delegated research tasks to ensure progress to deadlines, and distribute research reports to relevant stakeholders; and
• Ensure grant applications are compliant as necessary. Responsible for NACOSTI permits and tracking for renewals, submission of Ethics applications and follow up for AKU ethical clearance.

Requirements

• Must have a Master’s Degree in Project Management, Communication Studies, Public Relations, Office Administration or other relevant field from a recognized institution;
• Have at least 3 years work experience in a similar role; and at least 5 years work experience in a senior secretarial role;
• Computer literacy is mandatory with very good practical skills on MS Office Applications; and
• Have demonstrable ability to multitask and to work both independently and collaboratively for timely delivery on deadlines.
• Knowledge and Competencies (skills, abilities & traits required)
• Demonstrated initiative. Ability to set priorities and work effectively with minimum supervision
• Superior organizational and management ability
• Ability to promote personal and professional development
• Strong decision making and analytical skills
• Good report writing skills
• Strong interpersonal and Public Relations skills
• Good written and verbal communication, listening, rapporteuring and reporting skills
• Broad and strategic thinking