Ensure internal controls around accounts receivable are complied with
Ensure customer account are reconciled, circularized and balances signed off with Customer on quarterly basis
Ensure that customer credit is managed as per company policy and Budgeted debtors days are achieved through timely collection of overdue accounts
Liaise with customers to ensure good customer relationship is maintained
Ensure that customers settle their accounts on a timely basis as per the approved terms
Accurate Allocation of receipts from customers.
Customer statement of account reconciliations
Ensure an exemption report of accounts with exceeded limits is generated monthly and circulated to HOF, MD and Heads of Sales
Ensure that exemption reports on customers with overdue accounts are generated and circulated to members of the management team on a weekly basis i.e. on Mondays after week end close
Ensure customer statement are generated and circulated on a monthly basis for onward distribution to customers by the 2 day after month end close
Ensure that customer accounts aging analysis is generated, reviewed and red flag raised on customers with overdue accounts by day 2 after month end close
Ensure that the debtors aging report is accurate through timely and accurate allocation of payments against invoices in SAP
Ensure that the AR ledger agrees with the GL control accounts (140010, 140020 & 141030) by 9th day after month end close
Provisions for bad debts using ECL model
Reconciliations for Revaluations accounts and sundry debtors on a monthly basis by WD9.
Resolving customers queries on a timely basis
Performing any other work as may be allocated from time to time
Commercial Finance Roles
Maintenance and management of core trade, accruals and settlement in SAP (customer agreement management in SAP)
Management of Customer JPF fund and ensuring no cost overruns against set budget
Customer activations management and settlement
Ensure customers issue TIMS compliant invoices for promo and rebate payments.
Manage the AR/AP interface in SAP for promo/Rebate invoices posting
Pre and post promo analysis ensuring only projects with ROI that are in line with business expectations are implemented
Tradex management including monthly analysis and advising management on areas where spend can be optimized for better ROI
Cash flow management
Prepare and submit to Head of Finance a cash collection forecast every Tuesday after month end close
Achieve >85% cash collection accuracy monthly as measured by actual cash collected versus target
Achieve the budgeted debtor’s day by driving cash collection in conjunction with the commercial teams
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