Assistant Accounts Receivable at Flexi-Personnel

Key Responsibilities:

Credit Control

• Generate all invoices.
• Responsible of generating ETR receipts on Tims devise.
• Support on generating IFRIS invoices and ensure they match with sage invoices.
• Support in billing of regional partners.
• Responsible for ensuring all invoices are paid on time as per the terms of agreement.
• Responsible for supporting on debt collection whenever requested by your supervisor.
• Generate credit notes on all disputed invoices as agreed with supervisor and clients while maintaining high levels of integrity in this process.
• Cleaning up aging summary by sharing recommendations with your supervisor. And follow up implementation.
• Responsible for recording all payment receipts and reconcile any variances monthly and lead no outstanding disputed figures.
• Responsible for sharing payment receipt with customers
• Responsible for neat and chronological filing of customer invoice, ETR and monthly z report and credit notes
• Responsible for recording Withholding tax, filing, and reconciling any variances.
• Responsible for sharing monthly statement of accounts with all clients
• Responsible for notifying your line manager of accounts that are overdue and follow up consistently to ensure payments are done timely
• Responsible for reminding customers on their outstanding payments and follow up any queries raised and ensure they are resolved in a timely manner and payments received.
• Responsible of implementing customer credit terms
• Responsible for payment allocation and withholding tax matching.

Audit and Tax management

• Responsible for collating and keeping Vat and Withholding taxes.
• Liaise with Accounts Receivable officer on sales figures and respective ledgers.
• Responsible for any external audit matters in relation with sales.

MINIMUM REQUIREMENTS

• O Level / KCSE minimum C Plus
• 1-3 Years’ experience.
• CPA (Minimum CPA 2) is an added advantage.
• Knowledge of Sage accounting is an added advantage.
•  Good Excel skills in spreadsheet creation and updating
• Good understanding of VAT taxation.
• Good understanding of invoicing and withholding processes
• Excellent customer excellence skills
• Strong planning and organization skills  
• Ability to meet deadlines and high levels of integrity.
• Ability to maintain high levels of confidentiality
• Attention to detail to maintain high levels of accuracy
• Strong team player.
• Computer proficiency in Excel, word and emails.
• Strong communication skills, both written and verbal