Assistant Administrative Officer – Academic Registry at Kenya Methodist University (KeMU)

Ref: KeMU/HR/2/05/22

Job Description

• Facilitate safe processing of certificates and transcripts through results verification to ensure correct awards and guard the integrity of University examinations.
• Ensure safe custody of academic certificates and transcripts
• Drafting verification letters to authenticate certificates issues in response to queries by various organizations
• Process data for administrative planning
• Assist in information processing and dissemination.
• Handling of student inquiries
• Perform regular update of Enterprise Resource Planning (ERP) by occasional checks in the student’s card, students’ statistics and semester registration to ensure accuracy of students’ information
• Assist in collecting, recording and maintaining student records
• Filing and storage of students’ records
• Participate in appraisal, archival and disposal of records
• Assist in registration of students
• Any other duties assigned by immediate supervisor.

Minimum Requirements

For direct appointment to this grade an officer must have: -

• A Bachelor’s degree in Information Science/ Records and Archives Management/ Computer Information Systems or equivalent from a recognized University with not less than 4 years’ work experience in a similar
• administrative position.
• Evidence of proficiency in the use of information management systems.
• Adequate working experience in managing students’ records
• Adequate knowledge in data mining and analysis
• Proficiency in ICT skills
• Good communication and interpersonal skills
• Attention to details, high level of integrity and confidentiality