Jobs at Kenya Methodist University (KeMU)

Ref: KeMU/HR/1/05/22

Job Description

• Acting as an institution memory (records keeper) for students and courses on behalf of the University.
• Provide safe and secure storage of student’s records through an elaborate filing system, cabinets to preserve student’s data.
• Facilitate students’ admission into the university through registering them in the ERP every beginning of each first year of study to ensure that the students only bona fide ones are in the database.
• Perform regular update of Enterprise Resource Planning (ERP) by occasional checks in the student’s card, students’ statistics and semester registration to ensure accuracy of students’ information.
• Organizing and administering the records, registration and clearances,
• including final transcripts evaluations and Academic awards.
• Participating in collecting, recording, analyzing and reporting of student statistics to the Ministry, regulators and other stakeholders.
• initiating appraisal, archival and disposal of records
• Provide necessary data for preparation of students reports to facilitate decision making in management
• Ensure internal communication by writing letters, emails, telephone calls and face to face, to ensure prompt and timely feedback.
• Ensure graduation clearance process is undertaken and all records filed into respective students’ files.
• Ensure proper filing and file circulation to various action officers for prompt feedback
• Ensure proper maintenance of records.
• Any other duties as assigned by immediate supervisor.

Minimum Requirements

• A Master’s degree in Information Science/ Records and Archives Management or equivalent from a recognized University with not less than 6 years’ work experience in a similar administrative position.
• Adequate working experience in managing Students records
• Hands-on skills in using ERP
• Adequate knowledge in data mining and Analysis
• Proficiency in ICT skills
• Good communication and interpersonal skills
• Attention to details, high level of integrity and confidentiality

go to method of application »

Ref: KeMU/HR/2/05/22

Job Description

• Facilitate safe processing of certificates and transcripts through results verification to ensure correct awards and guard the integrity of University examinations.
• Ensure safe custody of academic certificates and transcripts
• Drafting verification letters to authenticate certificates issues in response to queries by various organizations
• Process data for administrative planning
• Assist in information processing and dissemination.
• Handling of student inquiries
• Perform regular update of Enterprise Resource Planning (ERP) by occasional checks in the student’s card, students’ statistics and semester registration to ensure accuracy of students’ information
• Assist in collecting, recording and maintaining student records
• Filing and storage of students’ records
• Participate in appraisal, archival and disposal of records
• Assist in registration of students
• Any other duties assigned by immediate supervisor.

Minimum Requirements

For direct appointment to this grade an officer must have: -

• A Bachelor’s degree in Information Science/ Records and Archives Management/ Computer Information Systems or equivalent from a recognized University with not less than 4 years’ work experience in a similar
• administrative position.
• Evidence of proficiency in the use of information management systems.
• Adequate working experience in managing students’ records
• Adequate knowledge in data mining and analysis
• Proficiency in ICT skills
• Good communication and interpersonal skills
• Attention to details, high level of integrity and confidentiality

go to method of application »

Ref: KeMU/HR/3/05/22

Job Description

• Setting up and maintaining the office filing system in accordance with the
• Opening of new subject files as required and disposal of old files in accordance with the established retention schedule.
• Maintenance of archives, making sure files are properly stored and accessible, and safe keeping of documents
• Provision of photocopies of material from the confidential registry files, as requested by staff. Assistance in the collection of reference and background
• material from registry files.
• Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files.
• Preparation of correspondence and reports related to registry activities.
• Participation in the creation and maintenance of an electronic registry/archive system in close cooperation with the ICT staff.
• Receipt, registration, coding and forwarding of incoming mails, letters and other correspondence to proper department/unit/officer.
• Registration and dispatch of outgoing communications, including pouch, and follow-up distribution.
• Any other related duties assigned from time to time by your supervisor

Minimum Requirements

For direct appointment to this grade an officer must have: -

• A Diploma in Information Science/ Records and Archives Management or equivalent from a recognized University with not less than 1 years’ work experience in a similar administrative position.
• Evidence of proficiency in the use of information management systems.
• Ability to review data, identify and adjust discrepancies
• Adequate knowledge in data mining and Analysis
• Proficiency in ICT skills
• Good communication and interpersonal skills
• Attention to details, high level of integrity and confidentiality