Assistant Office Administrator at Coast Development Authority

Job Summary

• The job holder will participate and support all activities pertaining to the Authority’s functions.

Reporting

• The successful candidate will report to the Head of Human Resource Services but should be ready to work at any offices of CDA located within its Area of Jurisdiction.

Key Duties and responsibilities:

• Ensuring security, integrity and confidentiality of data and information;
• Managing office protocol and etiquette;
• Maintaining office diary and travel itineraries;
• Providing secretarial support;
• Ensuring security of office records, equipment and documents;
• Preparing responses to routine correspondence for the Department;
• Co–ordinating the general administration of the respective offices;
• Maintaining the standing imprest of the Department
• Coordinating schedule of meetings and appointments;
• Coordinating travel arrangements for respective offices;
• Coordinating appointments and travel itineraries;
• Offering administrative support to other staffs as and when requested;
• Operating office equipment;
• Maintaining an up-to-date file movement register

Requirements for Appointment

• Kenya Certificate of Secondary Education (KCSE) have minimum grade C- with C plain in English or Swahili language or its equivalent from a recognized institution.
• Diploma or Higher Diploma in Secretarial studies or any of the following: Business Management, Business Administration or other equivalent qualifications from a recognized Institution.
• Or
• Business Education Single and Group Certificate (BES or GC) from KNEC in the following subjects: Type writing II (Minimum 40 W/PM/computerized Document Processing II
• Business English I /Communication I
• Office Practice I
• Commerce I
• Have a minimum of two (2) years’ experience in relevant work in the Public Service or in the Private Sector.
• Be proficient in computer applications.
• Fulfill the requirements of Chapter Six of the Constitution; and
• Show merit and ability as reflected in work performance and results.

Note: Appointment to this grade will be on Permanent and Pensionable terms as per the Human Resource Policy & Procedure Manual.
Salary Scale as per scales given by Salary & Renumeration Commission of Kenya.