Assistant Office Administrator I at Kenya Institute of Special Education (KISE)

Responsibilities

• Taking oral dictation
• Ensuring the security of the office, files, equipment and documents
• Handling Correspondences, mails and messages
• Supervision of office cleanliness
• Operating office equipment
•  Processing of word and data from manuscripts
• Maintaining office diary and appointments
• Handling telephone calls and attending to visitors/clients
• Ensuring order, neatness of office and facility
• Managing office records and documents to ensure easy access
• Maintaining confidentiality to ensure the safety of the office information
• Updating records of office documents
• Handling office equipment and ensuring they are properly maintained

Qualifications / Work Experience

• Professional    Proficiency in computer applications    
• Professional    Cumulative service period of six (6) years relevant work experience, three (3) of which should have been in the grade of Assistant Office Administrator I or in a comparable position    
• Academic    Diploma in Secretarial Studies from a recognized Institution    
• Academic    Business Education Single and Group Certificates (BES & GC) from the KNEC in the following subjects (Typewriting II (minimum 40 w.p.m) /Computerized Document Processing II, Business English II/Communications I, Office Practice II, Secretarial Duties II or Commerce II)