Assistant Office Administrator II//Secretary - 2 Positions at Pwani University

REF: PU/ADV/06/09/2023
REQUIREMENTS FOR THE POSITION OF ASSISTANT OFFICE ADMINISTRATOR II GRADE 5

This is an entry level to this cadre and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• Diploma in Secretarial Studies/Business Administration/Business Management/Office Management or equivalent qualification from a recognised institution;

Professional Qualifications

The candidate must provide evidence in the following:

•  Business English III/Communications II;
•  Certificate course in supervisory skills/ development course or equivalent
•  Commerce II
•  Office Management III/Office Administration and Management III
•  Office Practice II or Secretarial Duties II
•  Shorthand III (100 w.p.m.)
•  Typewriting III (minimum 50 w.p.m.) or Computerised Document Processing III

Experience
The candidate must have at least one (1) year work experience in the relevant field.
In addition, the candidate must have experience in handling the following:

•  Assisting in Budgeting and procurement planning within a department.
•  Assisting in Planning and execution of various activities in the department/Section.
•  Drafting official correspondence as advised
•  Handling telephone calls and appointments
•  Management of office protocol
•  Managing of e-office
•  Managing office petty cash
•  Mentoring and giving guidance of secretarial staff
•  Operating office equipment
•  Records and Documents Management
•  Security of office records, documents and equipment

Skills
The candidate should have experience and provide evidence in the following:

•  Communication skills
•  Computer proficiency skills
•  Interpersonal skills
•  Organisational skills
•  Team work skills
•  Time management skills

TERMS OF SERVICE

Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC.