Vacancies at Pwani University

REF: PU/ADV/03/09/2023

This is the senior-most position in the University for this cadre. The appointee shall be expected to provide leadership to members in lower grades. Appointment is on a three (3) year renewable performance-based contract.

JOB PURPOSE:

The officer will be reporting to the Deputy Vice Chancellor (Research and Extension) and will be responsible for organizing, controlling, administrative and financial functions of the University.

REQUIREMENTS
Academic Qualification

• The candidate must have a Ph.D. degree in any academic field.

OR

• A Master’s degree or its equivalent in any academic field

Experience
Interested candidates must:-

• For a PhD holder, the candidate must have at least twelve (12) years of continuous university service or equivalent; five (5) of which must have served as Deputy Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• For a Master's degree holder, the candidate must have at least fifteen (15) years of continuous university service or equivalent; five (5) of which must have served at the level of Deputy Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• In addition the candidate should have experience in the following;
  • Budgeting and procurement planning
  • Financial Management
  • Formulation of institutional policies, procedures and regulations.
  • Planning and execution of projects

Main duties and responsibilities
Duties and responsibilities of the Registrar (Research and Extension) Grade 15 will include but not limited to:

• Oversee the smooth running of the various sections in the Research and Extension Division as stipulated in the Statutes.
• Participate in the mobilization of resources to support research.
• Identify possible research collaborators to ensure comprehensive research efforts of both Pwani faculty and collaborators and resource access across institutions.
• Develop proposals through several scientific processes in order to seek grants to support research.
• Manage research funds and projects to ensure resources are used for the intended purposes
• Develop and review Research Policy in order to guide research activities by staff of Pwani University.
• Participate in the development of the budget and procurement plans for proper implementation of activities of the Research and Extension Division.
• Establish inter-institutional linkages to facilitate sharing of resources, establish collaborations, share expertise and compliment gaps in the various fields of specialization.
• Attend and contribute to national and international conferences and seminars in the arears of research to disseminate knowledge, build networks, share experiences and best practices.
• Attend and participate in senate for efficient management of the University’s academic programmes
• Maintain and update database of internally and externally funded research projects for easy retrival of information
• Develop and review Standard Operating Procedures to ensure coordination in the activities of the Research and Extension Division.
• Perform any other duties assigned by your supervisor.

Skills
Applicants should possess the following:-

• Analytical skills
• Collaboration and Networking skills
• Communication skills
• Computer proficiency
• Interpersonal skills
• Leadership skills
• Managerial skills
• Organisational skills
• Report writing skills
• Resource mobilization skills
• Team building and team work skills

In addition, candidates should show evidence of active involvement in International/Continental/Regional/National/ Local/Community activities
Terms and conditions of service

• The appointment will be for a contractual period of three (3) years renewable for a further period of three (3) years subject to satisfactory performance, age, citizenship and any other reason as may be stipulated in the Kenya Labour Laws.

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REF: PU/ADV/01/09/2023
REQUIREMENTS FOR THE POSITION OF SENIOR PROCUREMENT OFFICER GRADE 13

This is the Head / Senior-most level to this cadre in the University and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• The candidate must have a Masters degree in Purchasing and Supplies or equivalent from a recognised institution.
• In addition, the candidate must:
  •  Have CIPS (Chartered Institute of Purchasing and Supplies) Part III
  •  Have knowledge of ERP (Enterprise Resource Planning)
  •  Be a registered member of KISM (Kenya Institute of Supplies Management) or any relevant professional body.

Experience

• The candidate must have three (3) years’ experience working as Procurement Officer (Grade 12) or comparable experience from a reputable organisation.
• In addition, the candidate should have experience in the following;
  •  Analysing quotations from vendors
  •  Assist in coordinating the functions and operations of procurement division in the institution
  •  Assist in the coordinating of disposal of obsolete and idle assets
  •  Assist in the processing of all procurement contracts
  •  Assist in the reviewing of local purchase orders
  •  Assisting in ensuring implementation and enforcement of procurement policies and procedures in accordance with provision of the Procurement Act
  •  Assisting in preparing of procurement reports
  •  Ensuring preparation of procurement reports
  •  Preparation of annual procurement plan
  •  Processing of all procurement contracts
  •  Reviewing of local purchase order
  •  Reviewing of quotations from vendors

Skills
The candidate must have the following: -

•  Analytical skills
•  Communication skills
•  Computational skills
•  Computer proficiency
•  Interpersonal skills
•  Managerial skills
•  Organisational skills
•  Report writing skills
•  Teamwork skills

TERMS OF SERVICE

• Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC.

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REF: PU/ADV/02/09/2023
REQUIREMENTS FOR THE POSITION OF SENIOR HUMAN RESOURCE OFFICER I GRADE 13

• This is the Head / Senior-most level to this cadre in the University and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• The candidate MUST possess a Master’s degree in Human Resource Management or equivalent qualification from a recognised institution.
• In addition, the candidate must be registered with the relevant professional body.

Experience

• The candidate must have nineteen (19) years of continuous relevant work experience, three (3) of which should be at the level of a Senior Human Resource Officer II or comparable grade with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• In addition, the candidate should have experience in the following;
  •  Assist in providing support and guidance to HR staff
  •  Coordination of development of policies and other documents
  •  Manage employees relations and performance management
  •  Management of pension and benefits administration
  •  Management of staff welfare matters
  •  Managing staff recruitment and promotion process
  •  Organizing staff training and development
  •  Overall leadership and management of the Human Resource Function
  •  Performance Management, design and implementation of employees retention strategies
  •  Preparation of monthly, quarterly and annual reports
  •  Prepare budgets, procurement plans and workplans
  •  Provision of secretariat services as outlined in the University Statutes

Skills
The candidate must have the following:-

•  Communication skills
•  Computer proficiency
•  Conflict Management
•  Interpersonal skills
•  Leadership skills
•  Organisational skills
•  Report writing skills
•  Team work skills

TERMS OF SERVICE

• Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC.

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REF: PU/ADV/07/09/2023

REQUIREMENTS FOR THE POSITION OF LECTURER IN NURSING (MIDW.IFERY) GRADE 12

Appointment to this position is either on Permanent and Pensionable terms or on a three (3) year renewable performance-based contract, depending on age, citizenship, or any other reason.

REQUIREMENTS
Academic Qualifications
Applicants must have:

•  A Masters Degree in Nursing (Midwifery) or its equivalent from an accredited and recognized University

Experience
The candidate should:

•  Be registered with the relevant professional body
•  Have evidence of contribution to University/Research Institution through activities such as participation in Departmental management, students’ academic /research advising, school or University/Institutional meetings, committee membership and related matters
•  Demonstrate community involvement (e.g. Member of BOG, SMC etc.).

Skills
Applicants should demonstrate

•  Teach/conduct research and supervise students and/or staff
•  Design and develop academic programmes and curriculum

Publications
Applicants should have published after completion of Masters Degree or after last appointment as Tutorial Fellow;

• At least one (1) / two (2) articles in refereed journals OR
• At least one (1) University level book in the relevant area OR
• At least one (1) / two (2) book chapters in an edited book in the relevant area

Responsibilities will include but not limited to:

•  Identify research needs in society in order to inform potential areas of research and contribute to the body of knowledge.
•  Develop and write proposals to inform and justify the need for research and source for funds in accordance to donor regulations and ethical standards.
•  Conduct research by implementing objectives through use of relevant methods to increase in the body of knowledge.
•  Disseminate and share research findings through to inform an influence policy and provide solutions to societal needs
•  Aid the University to meet its mandate white contributing to individual development and standing of the University in research matters.
•  Grade and supervise undergraduate and post graduate students to conduct their research in accordance to ethical and quality standards.
•  Develop and review institutional curricula to ensure quality and cater for advancement in the body of knowledge and meet market needs.
•  Prepare for lectures for systematic and effective delivery of content.
•  Prepare teaching and instructional materials for students to maintain standards and uniformity and ensure effective delivery of the teaching process.
•  Deliver the curricula through innovative methods to transfer knowledge and skills.
•  Maintain appropriate contact hours with students for effective learning by abiding to the scheduled timelines.
•  Set, moderate, administer, mark, compile, report, and process exams to meet University academic standards to evaluate acquisition of knowledge and ensure quality.
•  Participate in attachment, field trips and teaching practice to equip students with on the job training and skills.
•  Monitor students’ performance, progress, produce timely feedback, and seek ways to improve performance and content retention.
•  Provide career guidance and student mentorship programmes provision during consultation hours to produce all rounded and well-grounded individuals.
•  Ensure quality standards are maintained by ensuring students abide to policies and regulations in class attendance and examination discipline.
•  Identify and initiate external linkages with local and international bodies for purposes of collaboration, research and funding.
•  Establish linkages for students exchange programs and attachment for purposes of training and capacity building.
•  Engage stake holders for purposes of curricula development, sharing experience and knowledge.
•  Undertake sensitization programs to create awareness on issues affecting local communities.
•  Perform any other duties and responsibilities as may be assigned or delegated by the Head of Department, Dean of Faculty or other Officer of the University in accordance with the University statutes.

Community Service and Outreach Responsibilities

•  Identify and initiate external linkages with local and international bodies for purposes of collaboration, research and funding.
•  Establish linkages for students exchange programs and attachment for purposes of training and capacity building
•  Engage stake holders for purposes of curricula development, sharing experience and knowledge.
•  Undertake sensitization programs to create awareness on issues affecting local communities.
•  Perform any other duties and responsibilities as may be assigned or delegated by the Head of Department, Dean of Faculty or other Officer of the University in accordance with the University statutes. 

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REF: PU/ADV/04/09/2023

This is a senior position in the University for this cadre. The appointee shall be expected to provide leadership to members in lower grades and support Registrars.

REQUIREMENTS
Academic Qualification

The candidate must have a Masters degree or its equivalent in any academic field

Experience
The interested candidates must have at least twenty (20) years of continuous university service or equivalent; three (3) of which must have served as Senior Assistant Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines
In addition the candidate should have experience in the following;

•  Budgeting and procurement planning
•  Financial Management
•  Formulation of institutional policies, procedures and regulations
•  Planning and execution of projects

Key Responsibilities
The Officer will perform the following duties and responsibilities

•  Coordinate Senate activities, organize and implement e-attendance register, initiate the distribution of agendas on the net.
•  Member of the Senate committee on the preparation of draft university statutes.
•  Set up and oversee the functioning of the various senate committees.
•  Align the examinations department with the strategic plan.
•  Custodian of Certificates, Examination Results, Transcripts, Examination Papers etc.
•  Examinations matters, setting of examinations, moderation, printing of examinations/the administration of examination, external examining in liaison with external examiners, examination time table etc.
•  Liaise with the concerned persons to install automated security system e.g. biometric/card readers and access control security cameras etc. in examination offices and all large examinations rooms during the examinations.
•  Transcripts and Document Validation
•  Perform any other duties as may be assigned by the Deputy Vice Chancellor (Academic and Students Affairs) from time to time.

Skills
Applicants should possess the following:-

•  Analytical skills
•  Collaboration and Networking skills
•  Communication skills
•  Computer proficiency
•  Interpersonal skills
•  Leadership skills
•  Managerial skills
•  Organisational skills
•  Report writing skills
•  Resource mobilization skills
•  Team building and team work skills

In addition, candidates should show evidence of active involvement in International/Continental/Regional /National/ Local/Community activities

Terms and conditions of service

The appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenya Labour laws.

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REF: PU/ADV/05/09/2023
REQUIREMENTS FOR THE POSITION OF SPORTS AND GAMES OFFICER II GRADE 7

This is a middle level position in this cadre in the University and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification
The candidate must possess a Bachelors Degree in Physical Education/Sports Science and Management or equivalent qualification from a recognised Institution.
In addition, the candidate must have the following requirements:

•  Aged above 25 years
•  Physically fit

Experience
The candidate should have ten (10) years relevant work experience, three (3) of which should be at the level of a Sports and Games Tutor I or comparable grade with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
In addition, the candidate should have experience in the following;

•  Assist in ensuring proper state of games and sports materials and equipment.
•  Assist in issuing of games and sports materials and equipment.
•  Assist in keeping inventory of games and sports materials and equipment.
•  Assisting in implementation of sports strategic plan
•  Assisting in preparing budgets for sports and games
•  Assisting in preparing reports on sport and games
•  Assisting in preparing sports and games calendar and schedules
•  Ensuring adherence to safety procedures in sports and games
•  Maintaining safe custody of sports and games equipment as per guidelines
•  Training and coaching Responsibilities
• As stipulated in the Job Description for this grade.

Skills
The candidate must have the following:-

•  Communication skills
•  Computer proficiency
•  First Aid and life saving
•  Interpersonal skills
•  Organisational skills
•  Public relations
•  Report writing skills
•  Team work

TERMS OF SERVICE

Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC.

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REF: PU/ADV/06/09/2023
REQUIREMENTS FOR THE POSITION OF ASSISTANT OFFICE ADMINISTRATOR II GRADE 5

This is an entry level to this cadre and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• Diploma in Secretarial Studies/Business Administration/Business Management/Office Management or equivalent qualification from a recognised institution;

Professional Qualifications

The candidate must provide evidence in the following:

•  Business English III/Communications II;
•  Certificate course in supervisory skills/ development course or equivalent
•  Commerce II
•  Office Management III/Office Administration and Management III
•  Office Practice II or Secretarial Duties II
•  Shorthand III (100 w.p.m.)
•  Typewriting III (minimum 50 w.p.m.) or Computerised Document Processing III

Experience
The candidate must have at least one (1) year work experience in the relevant field.
In addition, the candidate must have experience in handling the following:

•  Assisting in Budgeting and procurement planning within a department.
•  Assisting in Planning and execution of various activities in the department/Section.
•  Drafting official correspondence as advised
•  Handling telephone calls and appointments
•  Management of office protocol
•  Managing of e-office
•  Managing office petty cash
•  Mentoring and giving guidance of secretarial staff
•  Operating office equipment
•  Records and Documents Management
•  Security of office records, documents and equipment

Skills
The candidate should have experience and provide evidence in the following:

•  Communication skills
•  Computer proficiency skills
•  Interpersonal skills
•  Organisational skills
•  Team work skills
•  Time management skills

TERMS OF SERVICE

Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC.

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REF: PU/ADV/08/09/2023
REQUIREMENTS FOR THE POSITION OF ARTISAN II GRADE 3

This is an entry position in the University to this cadre and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• The candidate must have a minimum mean grade of D+ (plus) at KCSE or equivalent and a Trade
• Certificate in a relevant field from a recognised institution.

Experience
The candidate must have a minimum six (6) years relevant work experience with proven integrity, independence, innovativeness and compliance to deadlines.
In addition, the candidate must have experience in handling the following:

•  Demonstration of hands-on ability to complete tasks
•  Practicing safe working habits
•  Submission of reports to supervisor

Skills
The candidate must have:

•  Communication skill
•  Knowledge of works in the area of specialization
•  Mastery of power or hand tools used in his work
•  Team work skills

In addition, the candidate should have experience in the following;

•  Apply coatings such as paint, ink, or lacquer, to protect or decorate work piece surfaces, using pray guns, pens or brushes to create a neat and enhance look on the University facilities.
•  Select and mix ingredients to prepare coating substances according to specifications to ensure the desired outcome is achieved.
•  Conceal blemishes in work pieces, such as nicks and dents to enhance the durability of facilities and maintain neat surfaces.
•  Clean surfaces of work pieces in preparation for coating.
•  Rinse, drain or wipe coated work pieces to remove excess coating material or to facilitate setting of finishing coats on work pieces to produce tidy surfaces.
•  Calculate amounts of required materials and estimate costs.
•  Keep safe custody of tools and equipment’s use.

Skills
The candidate must have the following:-

•  Communication skills
•  Computer proficiency
•  First Aid and life saving
•  Interpersonal skills
•  Organisational skills
•  Public relations
•  Report writing skills
•  Team work

TERMS OF SERVICE

Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances as determined by SRC.