Deputy Registrar (Examination) at Pwani University

REF: PU/ADV/04/09/2023

This is a senior position in the University for this cadre. The appointee shall be expected to provide leadership to members in lower grades and support Registrars.

REQUIREMENTS
Academic Qualification

The candidate must have a Masters degree or its equivalent in any academic field

Experience
The interested candidates must have at least twenty (20) years of continuous university service or equivalent; three (3) of which must have served as Senior Assistant Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines
In addition the candidate should have experience in the following;

•  Budgeting and procurement planning
•  Financial Management
•  Formulation of institutional policies, procedures and regulations
•  Planning and execution of projects

Key Responsibilities
The Officer will perform the following duties and responsibilities

•  Coordinate Senate activities, organize and implement e-attendance register, initiate the distribution of agendas on the net.
•  Member of the Senate committee on the preparation of draft university statutes.
•  Set up and oversee the functioning of the various senate committees.
•  Align the examinations department with the strategic plan.
•  Custodian of Certificates, Examination Results, Transcripts, Examination Papers etc.
•  Examinations matters, setting of examinations, moderation, printing of examinations/the administration of examination, external examining in liaison with external examiners, examination time table etc.
•  Liaise with the concerned persons to install automated security system e.g. biometric/card readers and access control security cameras etc. in examination offices and all large examinations rooms during the examinations.
•  Transcripts and Document Validation
•  Perform any other duties as may be assigned by the Deputy Vice Chancellor (Academic and Students Affairs) from time to time.

Skills
Applicants should possess the following:-

•  Analytical skills
•  Collaboration and Networking skills
•  Communication skills
•  Computer proficiency
•  Interpersonal skills
•  Leadership skills
•  Managerial skills
•  Organisational skills
•  Report writing skills
•  Resource mobilization skills
•  Team building and team work skills

In addition, candidates should show evidence of active involvement in International/Continental/Regional /National/ Local/Community activities

Terms and conditions of service

The appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenya Labour laws.