Registrar (Research and Extension) at Pwani University

REF: PU/ADV/03/09/2023

This is the senior-most position in the University for this cadre. The appointee shall be expected to provide leadership to members in lower grades. Appointment is on a three (3) year renewable performance-based contract.

JOB PURPOSE:

The officer will be reporting to the Deputy Vice Chancellor (Research and Extension) and will be responsible for organizing, controlling, administrative and financial functions of the University.

REQUIREMENTS
Academic Qualification

• The candidate must have a Ph.D. degree in any academic field.

OR

• A Master’s degree or its equivalent in any academic field

Experience
Interested candidates must:-

• For a PhD holder, the candidate must have at least twelve (12) years of continuous university service or equivalent; five (5) of which must have served as Deputy Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• For a Master's degree holder, the candidate must have at least fifteen (15) years of continuous university service or equivalent; five (5) of which must have served at the level of Deputy Registrar or comparable position with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• In addition the candidate should have experience in the following;
  • Budgeting and procurement planning
  • Financial Management
  • Formulation of institutional policies, procedures and regulations.
  • Planning and execution of projects

Main duties and responsibilities
Duties and responsibilities of the Registrar (Research and Extension) Grade 15 will include but not limited to:

• Oversee the smooth running of the various sections in the Research and Extension Division as stipulated in the Statutes.
• Participate in the mobilization of resources to support research.
• Identify possible research collaborators to ensure comprehensive research efforts of both Pwani faculty and collaborators and resource access across institutions.
• Develop proposals through several scientific processes in order to seek grants to support research.
• Manage research funds and projects to ensure resources are used for the intended purposes
• Develop and review Research Policy in order to guide research activities by staff of Pwani University.
• Participate in the development of the budget and procurement plans for proper implementation of activities of the Research and Extension Division.
• Establish inter-institutional linkages to facilitate sharing of resources, establish collaborations, share expertise and compliment gaps in the various fields of specialization.
• Attend and contribute to national and international conferences and seminars in the arears of research to disseminate knowledge, build networks, share experiences and best practices.
• Attend and participate in senate for efficient management of the University’s academic programmes
• Maintain and update database of internally and externally funded research projects for easy retrival of information
• Develop and review Standard Operating Procedures to ensure coordination in the activities of the Research and Extension Division.
• Perform any other duties assigned by your supervisor.

Skills
Applicants should possess the following:-

• Analytical skills
• Collaboration and Networking skills
• Communication skills
• Computer proficiency
• Interpersonal skills
• Leadership skills
• Managerial skills
• Organisational skills
• Report writing skills
• Resource mobilization skills
• Team building and team work skills

In addition, candidates should show evidence of active involvement in International/Continental/Regional/National/ Local/Community activities
Terms and conditions of service

• The appointment will be for a contractual period of three (3) years renewable for a further period of three (3) years subject to satisfactory performance, age, citizenship and any other reason as may be stipulated in the Kenya Labour Laws.