Assistant Office Administrator II/ Secretary at Pwani University

ASSISTANT OFFICE ADMINISTRATOR II/SECRETARY REF: PU/ADV/06/05/2025

• This is an entry level to this cadre and appointment shall be on such terms and conditions as may be determined by the Council from time to time depending on age, citizenship or any other reason as may be stipulated in the Kenyan Labour Laws.

Academic Qualification

• Diploma in Secretarial Studies/Business Administration/Business Management/Office Management or equivalent qualification from a recognised institution;

Professional Qualifications

• The candidate must provide evidence in the following:

Experience

• Business English III/Communications II;
• Certificate course in supervisory skills/ development course or equivalent Commerce II
• Office Management III/Office Administration and Management III
• Office Practice II or Secretarial Duties II
• Shorthand III (100 w.p.m.)
• Typewriting III (minimum 50 w.p.m.) or Computerized Document Processing III
• The candidate must have at least one (1) year work experience in the relevant field.

In addition, the candidate must have experience in handling the following:

• Verification of academic documents
• Filing of examination returns
• Assist in Budgeting and procurement planning within a department.
• Drafting official correspondence as advised
• Typesetting of examination drafts
• Handling telephone calls and appointments

Skills

• Records and Documents Management
• Security of office records, documents, and equipment
• Attend to visitors and inquiries
• The candidate should have experience and provide evidence in the following:
• Communication skills
• Computer proficiency skills
• Interpersonal skills
• Organisational skills
• Team work skills
• Time management skills