Assistant Office Administrator III - 2 Posts at Water Resources Authority

Job Summary

• This is the entry and training grade for diploma holders in this cadre. An officer at this level will work under the guidance of senior officer.

Office Administrator Function

• This cadre is responsible for performing Office Administrative and Management functions for the Authority.

Duties and Responsibilities will entail

• Implementing procedures for record keeping correspondences and file movement.
• Preparing responses to correspondences.
• Maintaining office diary and scheduling travel itineraries.
• Handling telephone calls and appointments.
• Ensuring security, integrity and confidentiality of data, office records, documents and equipment.
• Attending to visitors, handling customer inquiries and complaints; and
• Planning and scheduling meetings.

Job Specifications

For appointment to this grade, the candidate must have:

• Diploma in Secretarial Services or an equivalent qualification from a recognized institution.

OR

• Certificates from the Kenya National Examinations Council in the following areas: - Typewriting II (minimum 50 w.p.m) /Computerized Document Processing III; Shorthand II (80wpm); Business English II/Communications I; Office Practice II; Secretarial Duties II; Commerce II; Office Management III/Office Administration and Management III or an equivalent qualification from a recognized institution.
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.