Assistant Office Administrator III at Machakos County Public Service Board

MCPSB/05/2023/180

Duties and Responsibilities

Duties and responsibilities at this level will entail:-

• taking oral dictation; word and data processing; managing e-office;
• ensuring security of office records, documents and equipment;
• maintaining an up-to-date filing system in the office;
• operating office equipment;
• managing office protocol;
• managing office petty cash;
• handling telephone calls and appointments;
• supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

For appointment to this grade, a candidate must have;

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:-
• Typewriting III (50 w.p.m.)/Computerized Document Processing III;
• Shorthand II (80 w.p.m.);
• Business English II/Communications I;
• Office Practice II;
• Secretarial Duties II;
• Commerce II;
• Office Management III/Office Administration and Management III;