Assistant Office Administrator at The Kisumu National Polytechnic

Duties and Responsibilities

This is the entry and training grade for this cadre. Duties and responsibilities at this level will entail: – taking oral dictation; word and data processing; managing e-office; ensuring security of office records; documents and equipment; maintaining an up to date filing system in the office; operating office equipment; managing office protocol; managing
office petty cash; handling telephone calls and appointments; supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

Requirements s for Appointment

For appointment to this grade, a candidate must have:-

1. Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English of Kiswahili language or its equivalent qualification from a recognition institute;
2. Diploma in Secretarial Studies from the National Examination Council (KNEC);

OR
Business Education Single and Group Certificate (BES & GC) form the Kenya National Examination Council in the following subjects: –

1. Typewriting III (50w.p.m)/Computer Document Processing III;
2. Shorthand II (80w.p.m);
3. Business English II/Communications I;
4. Office Practice II
5. Secretarial Duties II;
6. Commerce II;
7. Office Management III/Office Administration and Management III;
8. Certificate in computer application from a recognized institution; and
9. Shown merit and ability as reflected in work performance and results.