Assistant Records Officer at Kenya Power Pension Fund (KPPF)

REF: KPPF/HRA-HR/1/22/6

Job Summary

The Assistant Records officer will ensure safe custody of equipment, documents and records; File, archive and retrieve the Service’s records; Index and update documents; and in charge of retention, preservation and destruction of the Service’s records among other responsibilities.

Key Responsibilities

The Assistant Records Officer will be required to assist with:

• Ensuring letters are appropriately filed and marked to action officers
• Controlling the opening of files and updating file index
• Ensuring security of information/files in the registry
• Up-dating and maintaining up-to-date file movement records and ascertaining the general cleanliness of the registry
• Recording of incoming and outgoing mail
• Maintaining an easy file retrieval system
• Any other relevant duty or responsibility assigned by the Head of Section from time to time.

Candidate Profile

• A Diploma in records management, business studies or any other relevant field.
• IT & Numerical skills

In addition, the candidates should demonstrate the following personal traits and competencies:

• Interpersonal and cross-cultural skills, including ability to build collaborative relationships with sensitivity to diversity/inclusion.
• Creativity and innovation skills.
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills
• Applying technical expertise
• Customer and stakeholder orientation
• Drive for results
• Continuous learning and knowledge sharing
• Technological awareness.