Assistant Secretary – Two (2) Positions at Kenya Tea Development Agency (MS) Ltd

Position scope

Reporting to the Assistant Secretary (Supervisory), the successful candidate will be responsible in performing Company Secretarial services within the KTDA Group in the facilitation of meetings.

Duties and Responsibilities

• Attending and providing secretarial functions to the quarterly company Board of Directors meetings, Annual General and Special Meetings (AGM) and any special Board and management meetings of the KTDA Group and associated companies, including inter departmental meetings
• Ensuring that Company record books are maintained in good condition
• Providing support in the electoral process for the factory boards and other KTDA associated companies, in conjunction with other departments
• Assisting in raising statutory notices and agenda for the KTDA Group and associated company meetings
• Taking minutes of meetings and supervision of the same and ensuring timely preparation and distribution of these minutes
• Assisting in the coordination, the compilation, checking, publication, signing, printing and distribution of the annual reports and accounts to all the shareholders of all the tea factory companies in conjunction with finance and other departments
• Supervising the vetting of power of attorney during the factory directors’ elections;
• Participating in the electoral process of KTDA MS managed Tea Factory directors’ electoral process
• Participating in the organisation KTDA MS managed Tea Factory Co. directors’ training in conjunction with other departments.

Qualifications/Skills/Experience

• Bachelor’s Degree in Social Sciences
• Certified Public Secretary
• Membership of ICPSK in good standing
• Minimum of two (2) years relevant experience
• Must demonstrate high integrity and ethical practice
• Must demonstrate the ability to work independently with minimum supervision
• Must be a team player who is able to work cordially in teams
• Must demonstrate ability to multitask
• Must demonstrate commitment to operational effectiveness
• Should have the ability to solve problems by applying relevant business knowledge
• Should demonstrate professional expertise in the relevant work area
• Must have the ability to communicate in both written and oral communication;
• Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
• Must have knowledge in use of MS office packages.