Assistant Workshop Manager at Adept Systems

Job Purpose

This position will deputies in leading the workshop team. The job holder will be responsible for managing the day-to-day operations in the workshop, allocation of workload and supervision for reporting staff in order to meet departmental deliverables.

Key Responsibilities

1. Ensure efficient running of the workshop;
2. Supervise workforce to produce quality work and increase productivity;
3. Determine work prioritization and task allocation for all workshop tasks;
4. Keep and monitor a proper inventory of all tools, equipment and machinery used by the workshop personnel;
5. Take charge in procuring the right spare for repairs & ensure effective usage of the equipment in the workshop;
6. Comply to occupational health, safety, and road traffic act requirements;
7. Complete records for all vehicles and equipment maintained, to ensure the efficiency and accountability of the Workshop;
8. Maintain specialist equipment and tools to ensure they are available for immediate use and are in good condition;
9. Maintain a preventative maintenance program for the vehicle fleet and monitor kilometers covered for the vehicles on a weekly basis;
10. Provide technical support to mechanics and other staff in the workshop;
11. Allocate job cards and supervise technicians to maximize output by aligning jobs to skill sets within the team;
12. Recheck the information filled in each job card and ensure it is properly filed;
13. Ensure the workshop observes all warranty process conditions, and supervises the correct tagging and storage of warranty parts;
14. Ensure that all vehicles are checked after being serviced in the workshop and leave in the correct condition;
15. Identify, monitor and resolve recurrent problems with vehicles;
16. Supervise vehicle repair and maintenance work to pre-determine standards, to ensure the workshops meets its obligations to provide vehicles which are safe, reliable and legal in accordance with the Road Traffic Acts;
17. Ensure that all vehicles carry the correct items required by law such as a first aid box and fire extinguisher etc;
18. Keep close check of vehicle inspection dates and ensure that all vehicles are inspected on time and have the correct certificates and stickers etc;
19. Ensure monthly retread tyres consumption report, rotational stock report, electricity & water consumption, upcountry reconciliation, stock aging report.
20. workshop internal security inspections & bakery inspections
21. Arrange weekly spot check full audits for stocks & assets and monthly workshop internal security inspections & bakery inspections
22. Arrange for induction for interns, employees & subcontractors and maintain casual employee recruitment and separation record
23. Monitoring workshop WIP status on software dashboard
24. Ensure that all jobs are charged for accordingly using the correct procedures;
25. Keep all records of vehicle repairs and maintenance are kept in the prescribed order;
26. Follow up on outsourced jobs to service providers & (external engineering)  as well as pending supplies
27. Any other duties assigned by the management.

Job Qualifications

• Degree in Mechanical Engineering or related field;
• At least 3 years’ experience deputizing the management of an automotive workshop; 
• Knowledge in Automotive systems (vehicle layout, function and location of parts); 
• Knowledge of mechanical issues, warranties, service and general repairs;
• Supervisory skills & technical competence with ability to train others; 
• Flexibility to work in Nairobi, Kisumu, Mombasa or any other parts of Kenya.
• Health and safety training in workplace safety, firemarshall & first aid & site safety
• Analysis and report writing skills.