Association Manager, MSF Eastern Africa at Medecins Sans Frontieres (MSF)

Rationale/Objective for Position

The Association Manager is responsible for overseeing all the operations of the Association office in MSF Eastern Africa. The job holder serves as the liaison between the Board and all relevant key stakeholders including members, EA executives, Associations of other MSF sections, and regional operations among others

Tasks & Responsibilities

Strategic Responsibilities:

• Lead the development, implementation, and execution of the Association's development strategy in close collaboration with the Board and Executive of MSF EA.

Technical and Operational Responsibilities

Leadership and Administration: 

• Working with the President and Board, develop, review, and ensure implementation of the MSF
• EAA Association Annual plan and budget including reporting on implementation progress.
• Organize and coordinate the implementation MSF EAA events and debates throughout the region where MSF EAA operates including budgeting and reporting of the same in close consultation with the Board.
• Lead and provide support on specific activities or / initiated by the Association/Board as delegated.
• Serve as the custodian of Association policies and instruments including Memorandum and Articles of Association, statutes, by-laws, and association registration while ensuring these are up to date.

Associative Support

• Strengthen and coordinate the development of the EAA associative focal persons network by ensuring each country and project has focal persons and supporting member countries with recruitment, induction, training, capacity building and Associative Life stimulation.
• Partner with the Operational Centre Associative Coordinators to coordinate and support the implementation of intersectional Field Associative Debates (FADs) in the Eastern African countries with MSF presence.
• In collaboration with the board and AFPs develop content, information material and resource needs for the Association activities.

Membership

• Manage membership recruitment, application processing, database management, effective communication, and reporting.
• Coordinate timely and accurate communication on all Association matters to MSF EAA members.
• Update the Association, Board and Section offices on any concerns or experiences of association members and other regional field staff.
• Oversee the development and maintenance of associative websites and stimulate discussions on online platforms including Facebook, WhatsApp, Slack, Souk, e-voting system, etc.

Collaboration and Engagements

• Represent the Association in public or MSF events when necessary.
• Aid the organization of international MSF events & conferences when needed

Other Responsibilities

• Supervise, mentor and coach staff in the Association office.

Qualifications

• At least five (5) years of MSF experience in the field, headquarters, or coordinating MSF Associations.
• A Bachelor’s degree in Business Administration, International Relations, Social sciences, or an equivalent qualification from a recognized institution.
• Strong working knowledge of the Eastern Africa context and of global humanitarian affairs.
• A good understanding of the financial procedures and policies of MSF is an added advantage.
• Fluency in English is required, and knowledge of either Swahili, French or Arabic is an asset.

Competencies

• Computer literacy with excellent MS Office, Outlook, powerpoint and Excel.
• Ability to effectively navigate through social media and interactive platforms.
• Committed to humanitarian principles.
• Attention to detail.
• Proven leadership skills.
• Willingness to work beyond official working hours.
• Willingness to travel within and outside the country.
• Ability to relate with people of all cultures.
• Strong planning and organizing skills.
• Excellent written and verbal communication skills.

Application deadline: 1st October 2023