Attachment - Registrar's Office at United States International University - USIU Africa

Summary:

Reporting to the Records Officers, the holder must ensure that all clients (students, staff, faculty, parents / guardians) are led to where they can be assisted. The attachment is expected to last three (3) months from the day of assumption of duty.

Key Responsibilities/Tasks/Duties:

• Scanning mark sheets and other office documents and filing them into EDMS.
• Documenting important information such as of letters, certificates and transcripts picked.
• Picking and issuance of international student application files from the admissions’ office.
• Photocopying documents contained in the files picked from admissions’ office.
• Scanning documents and uploading them to e-mails and EDMS pending approval by the records officers.
• Assisting with issuance of degree certificates once final clearance has been granted by the officers in charge.
• Assisting in the control of graduation applications sent to the graduation mailbox, arrangement of degree certificates and degree cases.
• Assisting with receiving, printing and photocopying documents once confirmed on CX system by the officers in charge.
• Assisting with general registrar office operations e.g. Client queries.
• Being sent to other departments including but not limited to procurement, human resources, various schools and offices either to make deliveries or pick documents
• Receiving phone calls and directing students / clients accordingly.
• Assisting in manning of the front desk.
• Any other duties as may be assigned.

Qualifications /Educational/Professional/Experience:

Educational Qualifications:

• Ongoing Diploma or Bachelor’s Degree in a records management or business related field.
• Proficiency in using the photocopier, scanner and basic computer applications.

Personal Attributes & Competencies:

• Good people skills.
• Team player.
• Integrity.
• Attention to detail.
• Planning skills.
• Very organized.
• Reliable.