Business Assistant at MasterCard

Job Title

Effectively support in managing the East Africa Country Manager and team

• Manage the calendar of the Country Manager
• Organise management meetings, 
• Prepare agenda / taking of minutes, 
• Arrange working lunches where required, 
• Liaise with IT tensure that technical requirements of meetings are taken care of (e.g. laptop for group webinars, presentations, videoconference)
• Screen calls

Travel Coordination:

• Bookings and co-ordination of all travel arrangements (international and local), 
• Drawing up of detailed travel itineraries for these trips
• Co-ordinate travel arrangements (hotel bookings, visas, invitation letters, booking of airport transfers and ground transportation, etc,)
• Where necessary, liaise with other MasterCard Offices tarrange for meetings
• Assist and co-ordinate in all travel arrangements for all incoming visitors for the relevant department and assisting guests in obtaining entry visas
• Complete Expense Reports (Travel and Entertainment) on regular basis.

General Admin Support

• Manage and co-ordinate monthly team events and meetings. Organise and co-ordinate any office event arrangements (Workshops, Conferences, Seminars, etc,)
• Type all memorandums and letters with a high margin of accuracy, including formatting of MS Word documents
• Co-ordinate internal training, including the booking of training facility/venue, preparation of training materials, etc,
• Serve as administrative liaison tothers within and outside the company
• Co-ordinate orientation of new staff in the relevant departments