Business Development and Grants Manager (BDGM) at Trocaire

DESCRIPTION

Reports to: Country Director Somalia/Regional Support Officer Manager

Liaises with: Global Partnership and Funding Unit, Somalia/Sudan Country Team, Programme Coordinators, M&E Coordinator.

Job location: Regional Support Office, Nairobi

Contract: 1 year (renewable).

The BDGM is a member of the Senior Management Team. The role is tasked with increasing and diversifying the funding base of Trocaire’s country programmes in line with the organisational and country institutional funding strategies, increasing the profile of Trócaire with potential donors, and supporting and leading the programme team in the development and management of well-designed projects and programmes for submission to institutional donors.

Key Duties & Responsibilities

Business Development (50%)

• Lead the review and implementation of Trócaire’s funding strategy, in line with country programme needs and external funding opportunities.
• Lead and advise on the development of good quality and well-designed proposals for submission to institutional and private donors.
• Advise on donor funding streams which match with priorities, projects and programmes and take the lead in structuring the approach towards making a funding application.
• Pro-actively identify opportunities for securing institutional funding from in-country donors, embassies and trust funds. This will involve close liaison with Global Partnerships and Funding staff in Trócaire’s head office.

• Keep up-to-date with donor policy developments and trends, in the development and humanitarian sectors; in-country, regionally, and more generally, and represent Trócaire in funding review groups/networks, as appropriate
• Design and lead grant inception meetings, grant review meetings, and grant close out meetings with programme staff and management.
• Strengthen existing contacts with donors in the region and support programme staff and management to establish and build new donor contacts.
• Communicate with other teams within Trócaire to ensure that the programme is well understood, and that information is available for communication needs.
• Provide regular updates to the Country Management Team (CMT) on the status of the funding portfolio and key trends.
• Participate in key donor meetings, as required, to foster long-term collaboration and engagement.
• Explore and test potential private sector partnerships
• Pro-actively seek donor intelligence on prospective new opportunities or partnerships.
• Ensure key contacts, required formats and donor strategies are kept up-to-date at the country office level.
• Lead in the preparation of high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with the programme team, CMT and the Global Partnership and Funding staff in Trócaire head office.
• Guide programme staff in the management of contracts for all institutional grants
• In coordination with Finance staff, take responsibility for monitoring and ensuring compliance with donor rules and requirements.
• Ensure all grant files are maintained and organized for planning and preparation of donor reports and project monitoring, and ensuring everything is accurately recorded on Salesforce in a timely manner.
• Advise and support programme teams entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.

Grants Management & Compliance (30%)

• Keep up to date with donor regulations and communicate effectively with relevant team members, ensuring links with HQ in terms of global donor strategies and updates on regulations.
• Lead in the preparation of contract amendment documentation for donors such as DFID, the EC, Irish Aid, and others, ensuring the programme teams, CMT and HQ is aware of and has oversight of any contract amendments.
• Lead on all quality and administrative checks on narrative and financial reporting for institutionally funded programmes.
• In conjunction with programme and finance teams develop and manage an efficient financial tracking and reporting systems for all institutional grants.
• Keep CMT and all relevant head office staff informed about the progress of contracts through the programme cycle.

Capacity Building (10%)

• Provide training to staff and partners around proposal development and report writing.

Internal and external representation (10%)

• Strengthen existing contacts with donors in country and in the region and support programme staff and management to establish and build new donor contacts.
• Cultivate business relationships with external stakeholders and potential partners for large scale or strategic funding opportunities, either as a prime or sub-recipient in joint ventures.
• Represent Trócaire's work both internally and externally in agreement with the Country Director
• Communicate with other teams within Trócaire to ensure that the programme is well understood, and that information is available for communication needs.
• Together with the programme team work with partners ensuring that effective communication channels are in place, and that funding-related issues are addressed in a timely manner,
• Safeguarding Children Policy: Trócaire is committed to Safeguarding Programme Participants from exploitation and Abuse. The successful candidate will be expected to sign and adhere to Trócaire Safeguarding Policies. In addition, the successful candidate may be subject to Police clearance and will be expected to complete a Self-Declaration Formcontained in our Safeguarding Children Policy. Trócaire receives a substantial funding from external donors each year. Increasingly donors are introducing requirements whereby funding is conditional on Trócaire ensuring that the names of any new employee does not appear on terrorism lists. Any offer of employment with Trócaire will only be made following a successful clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Department in our Head Office (HReastafrica@trocaire.org).

REQUIREMENTS

Experience and Qualification

• Minimum of 5 years’ experience working in the development and humanitarian sector.
• At least a degree level education in development studies or a relevant subject field
• Minimum 3 years’ experience of proposal and report writing for major international donors
• Proven track record of securing institutional funding from successful grant applications particularly in the areas of health, education and resilience programming.
• Demonstrable experience of managing grants co-financed by donors such as: European Union (DevCo and ECHO), Irish Aid, UK FCDO, other European Governments, UN agencies, US Government funding (USAID, State Depts.), and other relevant trusts/foundations.
• Experience of leading consortia negotiations and proposals with other stakeholders
• Use of Management Information Systems (MIS) and / or Grants Management System (GMS)
• Demonstrable experience of humanitarian programming with a knowledge of the local context in particular

Skills

• In depth knowledge of contractual requirements of donors and grant management
• Excellent budget analysis and budget development skills.
• Excellent facilitation & capacity building skills
• Excellent written, oral and presentational communications skills

Qualities

• Dynamic and willing to take initiative
• A team player but also willing and able to work with minimal supervision
• Capacity to be flexible and adaptable to changing contexts and priorities
• Deep commitment to social justice.
• Ability to work under pressure and to deadlines.
• Patient and pays high degree of attention to detail.
• Commitment to Trócaire’s Vision, Mission and Values and an understanding of a partnership approach to development.
• Demonstrated and active commitment to gender equality and women’s empowerment.
• Strong team player who is able to establish solid working relationships with colleagues

BENEFITS

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits. Interested applicants should visit Trócaire’s website and apply by 17th May 2021. Candidates must be legally entitled to work in Kenya at the time of application