Buyer - Packaging Materials at Kenya Wine Agencies Limited (KWAL)

Job Purpose

This position is responsible for the selection, engagement and management of suppliers in order to ensure best quality, value and price within the Packaging category with the aim of enhancing the organisation’s profitability

Main Responsibilities

Sourcing strategy

• Collaborate with the Procurement Manager, develop sourcing strategies for the Packaging category and ensure timely execution of the strategic initiatives. 
• Prepare and enforce detailed tender specifications, where applicable, and performance standards to facilitate procurement of goods, works and services in compliance with procedures and regulations.
• Participate in sourcing negotiations for cheaper alternative sources as part of their daily activities based on the available market trends and practices.

Supplier database and relationships 

• Conduct continuous benchmarking and gain deep understanding of suppliers and the market in general to assure the preservation of value in all sourcing activities.
• Ensure a fit for purpose supplier base by coordinating the selection of suppliers, contract finalisation, supplier development initiatives and attending supplier meetings.
• Develop and maintain effective relationships with delivery units and delivery partners including managing and resolving business conflicts with suppliers.

Contract Management

• Communicate all signed contracts to relevant parties to provide contract visibility and awareness, interpretation to support implementation.
• Undertake research into best practice contract management and adopt these practices in the contract management practices of KWAL.
• Ensure that the needs of the customers and the outcomes for service users drive contract management activity, and that customer feedback is sought and used as part of the contract management process.

Minimum Required Qualifications, Knowledge and Experience

Academic Qualifications

• Bachelor of in Purchasing and Supplies, Accounting or any other relevant field with 4 years’ of experience

OR 

• Diploma in relevant field with 5 years’ of experience

Professional Qualifications

• A professional qualification in procurement and logistics. 

Experience 

• At least 5 years experience in a procurement environment, with 2 years in logistics in a Fast Moving Consumer Goods Company or similar.
• Practical experience in use of MS packages and ERP systems.

Competencies

Technical Competencies

• Proficient in understanding the complete process flow from procurement to delivery within KWAL, ensuring efficient production, warehousing, and distribution.
• Experienced in implementing strategies to enhance processes, reduce waste, and improve efficiency and quality in procurement and supply chain operations.
• Adept at forecasting demand, planning inventory, and managing resources effectively to meet organizational goals.
• Competent in using Enterprise Resource Planning (ERP) systems to integrate and manage core business processes in real-time.
• Experienced in overseeing the creation, execution, and monitoring of contracts to ensure compliance and mitigate risks.
• Proficient in building and maintaining positive relationships with all parties involved in the supply chain, including suppliers, customers, and internal teams.
• Adept at managing the transportation, warehousing, and distribution of goods to ensure timely and cost-effective delivery.
• Capable of ensuring that products meet specified standards and regulations through systematic inspection and testing.
• Proficient in planning, executing, and closing projects efficiently while meeting deadlines, budgets, and quality standards.
• Adept at understanding and complying with legal requirements and policies related to procurement.
• Capable of handling and resolving claims related to procurement and supply chain activities.
• Experienced in managing warehouse operations, including inventory control, storage, and distribution.
• Proficient in procuring goods and services in a manner that is ethical, environmentally sustainable, and socially responsible.

Behavioural Competencies

• Demonstrate a commitment to enhancing processes and performance. 
• Demonstrate a deep commitment to understanding and meeting customer needs. 
• Make informed and timely decisions that align with the company’s strategic objectives. 
• Utilise analytical skills to identify issues and develop effective solutions. 
• Continuously seeks new opportunities to enhance products and services. 
• Employ logical reasoning and critical analysis to evaluate information and make sound decisions. 
• Exhibit strong self-awareness and empathy, effectively managing personal emotions and understanding those of others. 
• Encourage innovative ideas and approaches to improve products and processes. 
• Communicate effectively with diverse audiences, ensuring clarity and understanding.