Capital Finance Officer at Action Against Hunger International

Summary of position

We are looking to fill the position of Capital finance officer based in the Nairobi Office. The Capital Finance Officer will be responsible for the day-to-day management of the financial transactions and procedures of the organization. S/he will provide support to the Base Admins/Cashiers/Assistants. The Capital Finance officer will work under the guidance and direct supervision of the Finance Head of Department. The Capital Finance Officer’s role has the following purpose, engagement and delivery:

Purpose

The Capital Finance Officer will be in charge of overseeing and monitoring the financial transactions of the organization and developing budgets.

Essential job functions

• Record all monthly commitments and recharges; Receive and Import all the books from bases in SAGA at the end of the month, ensuring cash counts and Bank reconciliation have been received from the field.
• Matching of inter-mission funds transfers in SAGA
• To ensure respect for the ACF finance procedures and Cash Management Policy at the Nairobi level.
• Ensure the safekeeping of ACF funds and assets and make cash count as per set requirements.
• Ensure liquidity at Nairobi level and advise the HOD- Finance for need of exchange operations.
• Ensure Nairobi day to day expenditures are in line with the approved cash forecast, analyze discrepancy between actual expenditures and cash forecast
• Review of mission financial documentation to ensure completeness before filing and follow with Base Admins to ensure that they send monthly documentation (original & copies) to Nairobi office on a timely basis.
•  Preparation of Annual Statutory Audit for the organisation and provide auditors with necessary documentation during audits.
• Follow up on recommendations provided by auditors to ensure that they are adhered to.       
• Ensure salary Allocation is charged correctly to the projects.
• Liaise with the program department and prepare donor Budgets during proposal development.
• Ensure that the budget follow-ups (BFU’S) for different projects is prepared and issued to Head of Finance on timely basis.
• Visit the field bases on time-to-time basis, providing support, and recommendations on action points raised on financial issues.

Requirements

Required Qualifications and Professional Experience

• Minimum of Bachelor’s degree in Finance, Business Administration, or related field
• CPA K Qualification holder
• At least 3 years work experience in NGO

Required Skills & Competencies

• Basic Knowledge on donor rules & regulations
• Good communication & interpersonal skills