Chief Assistant Office Administrator - 2 Positions at Kakamega County

Duties and Responsibilities

• Take oral dictation;
• Research and process data;
• Operate office equipment;
• Attend to visitors/clients;
• Handle telephone calls;
• Coordinate schedules of meetings and appointments;
• Ensure security of office records, equipment and documents including classified materials;
• Prepare responses to routine correspondence;
• Manage office protocol and etiquette;
• Manage petty cash;
• Monitor procedures for record keeping of correspondence and file movements; maintaining an up to date filing system in the office;
• Coordinate travel arrangements;
• Handle customer inquiries and complaints; and
• Establish and undertake any other office administrative services duties that may be assigned.

Requirements for Appointment
For appointment to this grader an officer must have: -

• Served in the grade of Senior Assistant Office Administrator, Job Group CPSB 08 ‘L’ for a minimum period of three (3) years;
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:-
  • Shorthand Ill (minimum 120 w.p.m);
  • Typewriting 111(50 w.p.m.)/Computerized Document Processing III;
  • Business English III/Communications II;
  • Commerce II;
  • Office Practice II;
  • Office Management ITI/Office Administration and Management III; and
  • Secretarial Duties II;.
• Certificate in Secretarial Management Course lasting not less than four(4) weeks from Kenya School of Government or any other Government Training Institution;
• Certificate in Supervisory Skills Course tasting not less than (2) weeks from a recognized institution;
• Certificate in computer applications from a recognized Institution; and
• Shown merit and ability as reflected in work performance and result.