Chief of Mission (CO) and Deputy Chief of Mission (DCO) Assistant at GIZ Kenya Health

Responsibilities

• Possesses a university degree or adequate training and relevant work experience, which may be accepted in lieu of a university degree. Diplomatic experience is an asset.

GENERAL FUNCTIONS: Under the direct supervision of the Deputy Chief of Mission, the incumbent will assist with the following tasks:

• 1.Assist the CO and the deputy CO in all their activities and appointments.
• 2.Editing texts and official letter prepared by the CO, DCO.
• 3.Coordinatethe workload and activities in the CO and DCO’s office
• 4.Manage the agenda of the CO and in his absence, the agenda of the Core Team members
• 5.Draft and type letters or other texts requested by CO or DCO on the computer. Editing documents.
• 6.Handle visitors programme in the Mission office
• 7.Translate texts from the country languages to English (or English to the country languages) as required.
• 8. Assist the other Core team in any activity related to the objectives of the Mission
• 9. Secretarial duties to the Chief Observer and the Deputy Chief Observer
• 10. Register daily incoming mail (post and electronic);
• 11. Keep mailing list and contact data base updated;
• 12. Prepare and organize the CO’s and DCO`s duty travels and keep the other team members informed;
• 13. Arrange meetings and appointments for the CO/DCO;
• 14. Any other tasks that may be assigned.