Openings at GIZ Kenya

Responsibilities

• Possesses a university degree in law or political science and relevant work experience for the position.

GENERAL FUNCTIONS: Under the direct supervision of the Election Analyst, the incumbent will assist with the following tasks:

1. Assist in assessing the implementation of the national election legislation, at the level of the national election commission and other governmental bodies responsible for administering elections, concerning, in particular, the delimitation of constituencies, the voter registration, the political party registration, the candidate registration, and the polling, counting and tabulation of votes.
2. Assist in assessing the performance of the election administration and other governmental bodies responsible for administering elections concerning technical preparations for the election.
3. Assist in observing sessions of the election administration, following the issues on its agenda, and providing the Mission with information about the meetings and complaints brought to the election administration.
4. Assist in assessing the performance of the election administration, the extent of its effectiveness, independence, impartiality and transparent operation, and the degree to which it has the confidence of election stakeholders.
5. Assist in assessing the election administration’s capacity, in relation to voter education initiatives, training of election officials, material production and distribution.
6. Assist in meeting with election analysts from NGOs (domestic and international) involved in the elections process. Liaise with domestic observers groups.
7. Assist in preparing Short Term Observer report forms, ensuring that the information gathered can be processed effectively.
8. Assist in contributing to the preparation of weekly reports, the preliminary statement and the final report.
9. Perform any other duty required for the good functioning of the Mission.

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Responsibilities

• possesses a university degree in law or adequate training and relevant work experience for the position.

GENERAL FUNCTIONS: Under the direct supervision of the Election Technologies Analyst, the incumbent will assist with the following tasks:

1. Assist the Election Technologies Analyst in assessing the transmission of results process in the general elections looking at technology systems used, with special focus on their contribution to the integrity and transparency of Election Day and following days operations.
2. Assist the Election Technologies Analyst in assessing the impact of election technologies on election preparations
3. Assist the Election Technologies Analyst in assessing the likely effectiveness and risks of use of the electronic transmission system, covering also system audits, contingency plans and testing of the system, including its scalability on e-day, training plans for system operators ahead of the general elections
4. Assist the Election Technologies Analyst in assessing work done by stakeholders to address possible weaknesses, security vulnerabilities and issues of concern for its improvement.
5. Assist the Election Technologies Analyst in examining the benefits of electronic results transmission versus manual tabulation, in particular in terms of cost and reliability, transparency, timeliness and accuracy.
6. Contribute to the preparation of relevant reports.
7. Attend meetings as requested.
8. Any other tasks as may be required

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Responsibilities

1 day shift (3 persons) + 1 night shift (2 persons). Under the authority of the Security Expert candidates must perform the following tasks:

1. Take part in day/night tour of duty /(24/7).
2. Maintain a daily day/night watch and monitoring of vehicle movements (vehicle satellite
3. tracking system) Maintain daily tracking reports. React immediately, report, and assist teams as needed. Maintain telephone contacts with deployed teams.
4. Participate in the daily work to support Liaison Officers.
5. Make regular contact and conduct random testing of communications equipment, with liaison officers and observers on the ground (GSM, Radio, Sat Phone, etc ...).
6. Record and report of any event affecting the security of the mission.
7. Maintain and update the event book (daily security register of the mission).
8. Participate in the mechanism put in place to secure meetings, briefings etc ...
9. Collect and archive daily visitors list held by the Mission security in charge of access control of the Mission.
10. Archive ESU working documents.
11. Provide useful support to any type of urgent request.
12. Perform any other tasks as may be required.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Media Analyst, the incumbent will assist with the following tasks

• Assist in acquiring knowledge of the media laws and regulations;
• Assist in assessing the state and private media;
• Provide the Media Analyst with the relevant information on the media situation in connection with the elections;
• Assist in collecting all press reporting on the Election Observation Mission;
• Monitor a sample of local Media (TV, radio, and newspaper) using quantitative and qualitative methodology provided by the Media Expert to measure time, Plan and Tone devoted to political parties and candidates and produce daily monitoring reports for the Media Expert.
• Assist the Media Analyst during meetings with representatives of the Media.
• Assist in the preparation of a short briefing for the Observers and a short assessment for the Chief Observer in preparation for the Press Release and Preliminary Statement;
• Assist in the preparation of a written report on the media for the Final Report;
• Assisting the Media Analyst in the preparation of press kits for eventual press conferences conducted by the mission.
• Any other tasks as may be required.

Education:

• Possesses a university degree in journalism or communication or marketing, and/or adequate training and relevant work experience, which may be accepted in lieu of a university degree.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Social Media Analyst, the incumbent will assist with the following tasks:

1. Monitor the online platforms of a sample list of political and electoral contestants, key state institutions officials, relevant opinion leaders, third-party campaign accounts, others;
2. Track the strategies used by candidates and parties to campaign on the main online platforms and the extent of campaign advertisement;
3. Identify the presence of hate/inciteful speech, incitement to violence against certain groups of voters, candidates and party supporters;
4. Identify disinformation efforts during the campaign as well as possible interference in the integrity of the electoral process via bots, trolls and other forms of orchestrated campaigns;
5. Analysis should also focus on how women candidates and marginalized groups are portrayed in social media, digital literacy efforts, and allegations of intimidation and online violence;
6. Assist in acquiring knowledge of the general media landscape and existent regulatory framework for online content;
7. Create social media monitoring data bases and prepare qualitative and quantitative reports on the assigned online platforms;
8. Suggest meetings with relevant stakeholders and participate in meetings with the SMA if needed. This may include meeting with institutions, agencies, internet activists, academics, social media and social network companies, domestic election observer organizations, and civil society groups active in the protection of digital rights and social network monitoring;
9. Contribute to other relevant duties as required by the EU EOM SMA.

Education:

• Possess a university degree in political science, journalism, communication or adequate training and relevant work experience, which may be accepted in lieu of a university degree.
• Knowledge of the country digital and traditional media as well as political landscape and main stakeholders, culture, regional expertise is an asset; High level computer and IT literacy, including excellent command of Microsoft Excel; Experience in drafting qualitative and quantitative reports in a concise, visually appealing manner also through relevant charts.

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Responsibilities

The Junior Advisor will be responsible for:

• Supporting coordination and implementation of project activities by implementing partners and ensure the achievement of the intervention objectives and results.
• Provide technical advisory to the financial intermediaries on renewable energy technologies particularly PUE technologies
• Monitoring and reporting on the implementation of project activities related to digitization of village savings and loans associations and promotion of relevant PUE technologies
• Development of digital solutions for the Innovation Fund Intervention and EnDev portfolio at large but mainly EnDev, EnDev-ABC and EnDev/GCF.

The Junior Advisor will also be responsible for the following tasks:

EnDev (40%)

• Support coordination and implementation of the project by implementing partners in-line with the approved proposal.
• Contribute towards the achievement of project objectives and KPIs in line with the approved proposal.
• Support achievement of digitization of village savings and loans associations (VSLAs) and financial intermediaries participating the project.
• Support the implementation of the awareness creation activities by implementing partners to promote relevant PUE technologies.
• Support the identification of relevant renewable energy technologies for PUE and orient the financial intermediaries on the same
• Support establishment of linkages between implementing partners and suppliers of relevant PUE technologies.
• Preparation of timely routine updates and reporting on the project activities to the EnDev innovation window team.
• Perform relevant administrative duties to ensure effective implementation of the project
• Support monitoring and verification of project activities and results against targets.
• Support the development of digital solutions for financial intermediaries
• Any other functions assigned by project

EnDev ABC (30%)

• Draft the concept note for the ABC Kenya project website ensuring its life beyond the project
• itself
• Develop the project website including geolocalisation of built biodigesters
• Develop an app for easy data collection in partnership with the IVA and biodigester companies
• Support ABPL in their biodigester troubleshooting app
• Any other functions assigned by project

EnDev/GCF (30%)

• Development and administration of the GCF data management systems
• Support the development of the GCF knowledge management framework
• Develop and administer data collection tools on need basis
• Support in the development and administration of a filing management system
• Train the team on the use of the applications developed
• Any other functions assigned by project

Candidate Profile:

• The ideal candidate should have an undergraduate degree or equivalent in a relevant field such as engineering, renewable energy or software development.
• The candidate should also be a competent software developer, capable of using the latest software development technologies for front-end, back-end and mobile applications.

Desired competence:

• General understanding of renewable energy technologies and productive use of energy solutions
• Experience in latest software development tools/technologies and frameworks e.g. Python, React, Django, Bootstrap e.t.c
• Competency in Microsoft (MS) Office Suite (Office 365, MS Teams, MS SharePoint, Power BI e.t.c)
• Very good working knowledge of ICT technologies (related software, phone, fax, email, internet and computer applications)
• Excellent command of English
• Excellent technical/business report writing skills
• Able to work independently and perform well under pressure (i.e. handling significant problems and tasks which come up simultaneously and/or unexpectedly and meeting deadlines)
• Ability to handle confidential information, using good judgement and discernment

Desired professional experience:

• At least 2 years work experience particularly in renewable energy and software development. Combination of these is preferred.
• At least 1.5 years experience in software development (evidence of relevant software applications developed shall be required)
• Work experience or association (e.g. consultancy) with GIZ is an added advantage

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Responsibilities

• Possesses a university degree in law or adequate training and relevant work experience for the position.

GENERAL FUNCTIONS: Under the direct supervision of the Legal & Human Rights Analyst, the incumbent will assist with the following tasks:

1. Assist in providing legal advice to the Legal Analyst, including searching of required items in relevant websites or documents
2. Assist the Legal Analyst in the communication with the election authorities at central level for all technical matters concerning the electoral process.
3. Assist in attending the meetings with the Election Commission, with representatives of the contesting candidates and other relevant actors in the election process.
4. Liaise with relevant actors in the election process (eg organise meetings, etc)
5. Assist in the preparation of Observers briefings, debriefings and team meetings.
6. Assist in the meetings with individual Election Commission members, the international experts working in the Election Commission and NGOs (domestic and international) involved in the elections process.
7. Contribute to the preparation of Weekly Reports, the Preliminary Statement and the Final report.
8. Prepare relevant templates (excel) for the database on complaints and appeals.
9. Any other tasks as may be required.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Deputy Security Expert, the incumbent will assist with the following tasks:

1. Provide appropriate assistance to the security of the Mission in accordance with the instructions of the Deputy Security Expert.
2. Assist the latter in the design, implementation and execution of all necessary safety measures to the mission’s success: preparation of procedures, distribution of materials and instruction sheets, vehicle movement procedures, daily reports.
3. Assist the Deputy Security Expert for the preparation of documents and safety manuals,
4. production databases etc
5. Under the directives of his/her supervisor, develop and maintain contacts with local authorities in charge of security.
6. As necessary, assist the Deputy Security Expert for the daily management of assistants assigned to the control room safety (Emergency Security Unit). Monitor and report on vehicle movements.
7. Assist the Security Expert in the security enforcement of office premises, accommodations of mission members, and coordination of movements of mission members.
8. Assist in the preparation of Safety training meetings of members of the mission and
9. the safety of briefings and events.
10. Keep a database of useful information about security.
11. Any other tasks as may be required.

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Responsibilities

GENERAL FUNCTIONS Under the direct supervision of the Project Manager, the incumbent will assist with the following tasks:

1. Assist the Project Manager in all mission activities.
2. Translate texts and letters prepared by the Project Manager in a country language.
3. Organizing meetings and appointments of Project Manager.
4. Managing the agenda and visitors of the Project Manager.
5. Prepare documents required by the Project Manager.
6. Assist the rest of SP Team in any activity relating to the objectives of the mission (meeting/briefing preparations, preparation of office distribution and daily supplies, distribution of equipment).
7. Liaison with hotels (rooming lists, events, etc.)
8. Ensure all secretarial tasks of the Project Manager (filing, copies, reproductions).
9. Maintain and update telephone lists and mailing lists.
10. Perform any other duties as required.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Observer Coordinator, the incumbent will assist with the following tasks:

1. Assist the coordinator in the preparation of the observer deployment plan.
2. Assist the coordinator in the preparation of observer briefings and debriefings. Ensure the signature of presence lists at the briefings/debriefings.
3. Assists in the preparation of the Long Term Observers (LTO) and Short Term Observers (STO) briefing packs.
4. Assist in the co-ordination with the Long Term Observers (LTOs) on political issues at a regional level.
5. Ensure a daily communication with the deployed observers and the follow-up of their daily reports.
6. Ensure the regular transmission of information and requests to the observer teams deployed in the country.
7. Ensure, in conjunction with the Logistics Expert and Security Expert assistants the follow up of observer movements and identification of accommodations.
8. Inform all observers of meeting and events agendas.
9. Assist in the preparation of a weekly report for the Chief Observer on the activities of the observers.
10. Assist in the preparation of documents for LTO/STO briefings/debriefings.
11. Liaise between the Core Team and the LTOs;
12. Assist to provide the appropriate statistical information for the debriefing of LTOs and all information required by the Chief Observer for the Final Report;
13. Any other tasks as may be required.

Education:

• Possesses a university degree in law, sociology or political science or adequate training and relevant work experience, which may be accepted in lieu of a university degree.

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Responsibilities

• Possesses a university degree or adequate training and relevant work experience.

GENERAL FUNCTIONS: Under the direct supervision of the Deputy Legal Analyst, the incumbent will assist with the following tasks:

1. Assist in providing legal advice to the Deputy Legal Analyst, including searching of required items in relevant websites or documents
2. Assist the Deputy Legal Analyst in the communication with the election authorities at central level for all technical matters concerning the electoral process.
3. Assist in attending the meetings with the Election Commission, with representatives of the contesting candidates and other relevant actors in the election process.
4. Liaise with relevant actors in the election process (eg organise meetings, etc)
5. Assist in the preparation of Observers briefings, debriefings and team meetings.
6. Assist in the meetings with individual Election Commission members, the international experts working in the Election Commission and NGOs (domestic and international) involved in the elections process.
7. Contribute to the preparation of Weekly Reports, the Preliminary Statement and the Finalreport.
8. Prepare relevant templates (excel) for the database on complaints and appeals.
9. Any other tasks as may be required.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Media Analyst, the incumbents will assist with the following tasks:

1. Ensure the daily monitoring and registration of radio and TV programmes concerning the election campaign, the political parties, the candidates, the polling days and state bodies involved in the election process.
2. Assist in collecting all written press reportings on the election process and the Election Observation mission and analyse the articles using the mission media analytical methodology.
3. Produce quantitative and qualitative statistical data of the analyses of the media.
4. Any other tasks as may be required.

Education:

• Possess a university degree in journalism or communication or adequate training and relevant work experience, which may be accepted in lieu of a university degree. Alternate profile can be students in their last year of studies of journalism/communication/studies relevant to the position.

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Responsibilities

The regional health information advisor will have the following responsibilities:

• The regional health information advisor is part of a dynamic and agile team supporting the
• implementation of COVID-19 Surveillance & Monitoring Digitalization as well as Pandemic Preparedness in the IGAD region.
• The Health Information Advisor, based in Nairobi, Kenya, will provide technical assistance
• to increase the use of available information to inform decision making processes at regional & member state level. The Health Information Advisor will report to the Head of Component and work closely with the project team, IGAD staff and consultants.
• He/She is as well providing support in mapping and analyzing the digital health ecosystem
• in the Horn of Africa with a focus on pandemic preparedness, supporting the COVID-19 surveillance & monitoring digitalization in the IGAD region.
• The Regional Health Information Advisor (m/f/d) furthermore provides Monitoring, Evaluation & Learning support for the implementation of the project component.
• The role also supports the implementation of the activities with other knowledge management
• activities like establishing training facilities.
• The regional health information advisor works closely with the GIZ project team and supports IGAD and its member states.

The regional health information advisor shall perform the following tasks:

Regional Health Information Ecosystem Mapping

• Identifies and selects the most suitable ecosystem mapping technology for the purpose of this project
• Develop & maintain a stakeholder mapping as a repeated and continuing process, concerning digital pandemic preparedness and disease prevention
• Engages with stakeholders and other resources to develop a deeper understanding of the regional ecosystem for this project and potential for cooperation & coordination in the project
• Analyzes the Ecosystem Map and creates & disseminates an understanding on opportunities
• Facilitate documentation and reporting of assessments, program data, lessons learnt and best practices for internal and external sharing.
• Managing knowledge by disseminating and documenting know-how, experience and information.

Monitoring & Evaluation

• Overall M&E guidance and ensure existence of a functional M&E system that
• supports the implementation of the Surveillance, Outbreak Response Management
• and Analysis System
• Reviews the planned digital health intervention to determine the key indicators to use for monitoring progress and ensuring that needs for reporting indicators are met
• Routinely review and monitor implementation of M & E management systems and
• guidelines for measuring and tracking project performance
• Coordinate the implementations of baseline surveys, follow-on monitoring and evaluation
• exercises
• Build capacity of partners and staff on data management, data analysis and results-oriented programming, monitoring and evaluation and report writing techniques and requirements
• Documents, develops and evaluates processes and procedures.

Other Knowledge Management

• Identifies innovative solutions for process improvement to make processes work better for Surveillance, Outbreak Response Management and Analysis System for IGAD and their member states
• Supporting the establishment of a mechanism for the systematic collection and analysis of digital health related data as well as preparation of learning experiences
• Support IGAD & its member countries in establishing procedures and tools for data collection and/or analysis/visualization
• Establishing a network of training facilities on Surveillance, Outbreak Response Management and Analysis Systems in the IGAD region
• Fosters a positive and constructive teaching environment by identifying learning opportunities that are valuable and in alignment with the project objectives
• Support the preparation of reports.

Other duties/additional tasks

• Performs other duties and tasks at the request of management
• Coordinates with other relevant IT Initiatives in the Horn of Africa Context (Digital Transformation Centres, HoA Initiative, etc.)
• Supports the implementation of the relevant project activities.

The regional health information advisor will have the following profile:

Qualifications:

• Master’s Degree in Health Information Management, Information Management, Population and Social Statistics, Public Health, International Relations, Communication Sciences or any other Social Sciences from a recognized institution.

Professional experience:

• At least 3 years’ experience working in health information (health information
• strategy and policy, health systems strategy, database management, data collection and analysis, M&E systems development)
• Experience with development and management of data governance policies and procedures
• Experience in data architecture modelling and design
• Knowledge of interoperability standards in healthcare and the global health data
• landscape
• Familiarity with eHealth/mHealth mechanisms and solutions
• Several years of experience in professional knowledge management, monitoring and evaluation preferably in the field of health information management as well as in regional organizations or multi-country programs
• Relevant experience with data collection and analysis tools, expertise and experience in visualization of data sets using common digital solutions
• Demonstrated experience improving capacity for data quality, data management, and data use in organizations
• Experience developing reports, dashboards, or other standard information products

Other knowledge, additional competences:

• strong organizational and writing skills
• experience in office management and administrative tasks
• good interpersonal, management and communication skills
• proficiency in MS Office Suite
• Experience working in the health sector in the IGAD Region or its member states
• Excellent communication and writing ability
• Experience with the East African / Horn of Africa IT sector and with government relations
• in the IGAD Region
• Fluency in English (both oral and written) is required; knowledge in French and German
• is an asset
• Strong analytical skills
• Ability to work independently as well as function as team player

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Security Expert, the incumbent will assist with the following tasks:

1. Provide appropriate assistance to the security of the Mission in accordance with the instructions of the Security Expert.
2. Assist the latter in the design, implementation and execution of all necessary safety measures to the mission’s success: preparation of procedures, distribution of materials and instruction sheets, vehicle movement procedures, daily reports.
3. Assist the Security Expert for the preparation of documents and safety manuals, production databases etc ...
4. Under the directives of his/her supervisor, develop and maintain contacts with local authorities in charge of security.
5. As necessary, assist the Security Expert for the daily management of assistants assigned to the control room safety (Emergency Security Unit). Monitor and report on vehicle movements.
6. Assist the Security Expert in the security enforcement of office premises, accommodations of mission members, and coordination of movements of mission members.
7. Assist in the preparation of Safety training meetings of members of the mission and the safety of briefings and events.
8. Keep a database of useful information about security.
9. Any other tasks as may be required.

Education:

• Possess an adequate diploma or training and relevant work experience in security (former ranking police or army officer).
• Excellent knowledge of security challenges in both the capital and regions. Excellent relations with the country’s security authorities.

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Responsibilities

The Advisor is responsible for:

• Facilitating the implementation of the GovStack Initiative’s activities in Kenya
• Developing and fostering partnerships with governmental and other relevant actors in the field of digital government
• Supporting the implementation of trainings and other capacity development measures for
• government stakeholders on digital government topics, e.g., on a whole-of-government approach
• Organizing workshops to design implementing options for ICT building blocks
• Supporting Kenyan stakeholders in participating in the global and regional communities of practices for the use and implementation of the ICT building blocks
• Effectively managing a network of local and regional project partners as well as steering
• of consultants and other service providers
• Support planning, procurement processes, financial management and monitoring of the project activities
• Contributing actively to reports (regular and ad-hoc), PR materials, and other related tasks to reporting and communication for the GovStack Initiative
• Coordinate closely and ensure alignment with the global GovStack team at HQ and the other country components of the Initiative

The Advisor will perform the following tasks under disciplinary supervision of the Head of the DTC and the technical supervision of the Head of the GovStack Initiative:

Technical advice for implementation of project activities

• Supporting the implementation of the GovStack Initiative’s activities related to the strengthening of digital government in Kenya. This includes, e.g.:
• Supporting the implementation of training activities around digital government
• Support policy processes regarding the use of ICT building blocks for digital government services
• Advising on digital government related questions such as e.g., interoperability, data protection, cybersecurity and data sharing
• Assisting in the development of scorecards for Kenya’s performance with regards to the Digital Market Index as well as a roadmap with priority areas of intervention to further foster the country’s digital transformation
• Drafting terms of reference for the conduct of capacity development measures on digital government services set up, implementation and maintenance
• Reviewing, commenting and accompanying the set-up of financing agreements
• Supporting activities by implementing partners, follow-up and ensure that quality results are delivered in a timely manner

Project management

• Actively supporting project planning for the strengthening of digital government in Kenya together with the GovStack HQ team
• Preparing and manage consultancy assignments and financing agreements, and monitor service providers in completing their tasks
• Supporting in monitoring and evaluation (M&E) of project activities, and
• reporting
• Managing meetings and events with partners, service providers and other relevant stakeholders (preparation, implementation, follow-up)
• Supporting knowledge management and public relation of the programme, including documentation of lessons learnt, best practices, case studies and success stories
• Supporting the preparation of communication materials and progress updates to BMZ and other stakeholders

Partnerships and network management

• Initiating and fostering partnerships with government, private sector, academia, and civil society actors in Kenya for the project
• Managing a network of project partners consisting of Kenyan stakeholders
• Supporting in keeping positive and productive relations with implementing partners, and other stakeholders
• Ensuring alignment with the global GovStack activities

Other duties/additional tasks

• Performing other duties and tasks as assigned

The Advisor should have the following qualifications, competences and experience:

Qualifications

• University degree in a STEM field, law, public administration or social sciences

Professional experience

• At least 3-5 years of work experience in the area of digitalization and/or public administration
• Substantial experience in project management (conceptualization, planning, coordination, steering, monitoring)
• Very good understanding of digital government, data governance frameworks incl. data
  protection, IT security and data sharing, as well as of digitalization challenges of public administrations
• Proven skills and experience in networking and fostering partnerships. An existing network in the area of digital government in Kenya, and/or internationally is an
  asset
• Experience in working with and/or advising government institutions on digital topics; a focus on public service delivery is desirable
• Knowledge of the Kenyan legal and policy frameworks on privacy, data governance and IT security are considered a strong advantage
• Work experience in development cooperation is desired

Other knowledge, additional competences

• Excellent communication and presentation skills
• Demonstrated ability to communicate in both written and spoken English at high level.
  Knowledge of Kiswahili is an advantage
• Ability and willingness to work in a dynamic local and global team under minimal supervision
• Strong interpersonal skills and a willingness to cooperate effectively with colleagues and partners
• Self-starter, who works independently and has a flexible attitude but is a strong team player simultaneously
• Very good working knowledge of ICT technologies (related software, phone, email, internet), Excel and other computer applications (e.g. MS Office);

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Responsibilities

• Possesses adequate professional training and relevant work experience.

GENERAL FUNCTIONS: Under the direct supervision of the Operations Expert, the incumbent will assist with the following tasks:

1. General office work: telephone, telefax, copy, filing, mailing, support during events such as briefings and press conferences, etc.
2. Handle incoming telephone calls and visitors with diplomacy.
3. Maintains a logbook of visitors and hands out visitor badges
4. Translate texts from the country languages to English and vice versa as required;
5. Assist the other Core Team in any activity related to the objectives of the mission ;
6. Secretarial duties to the Core team and Service Provider team;
7. Register daily incoming mail (post and press, hand deliveries);
8. Keep mailing list and contact data base updated;
9. Establish agenda for external visitors, and other meetings;
10. Work in close cooperation with the other assistants to ensure smooth running office;
11. Perform any other tasks as may be required.

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Responsibilities

General functions: Under the supervision of the Program Manager and the Finance/Admin Manager the incumbent will assist with the following tasks:

1. Assist in the Financial and Administrative Department with all administrative and financial matters in accordance with the GIZ accounting rules and the mission standard rules and regulations;
2. Files and maintain up to date all staff contracts and contact details; notifies changes concerning the staff members.
3. Assist in the preparation of payroll and all salary payments;
4. Files and maintains up-to-date all supplier contracts and contact details;
5. Verifies supplier invoices, delivery notes, order forms and prepares payment documents;
6. Assist in all the required activities regarding the office bank and cash accounts;
7. Assist in the monitoring of the budget, financial reporting and bank reconciliation;
8. Assist in interviews of clerical/secretarial/admin positions for local staff based on the needs of the mission;
9. Assist in the handling of the petty cash account of the office and receipts/vouchers;
10. Assist in the activities regarding all financial transactions with observers in the areas of deployment;
11. Under the direct supervision of the office may participate in negotiations with the local suppliers and service providers.
12. Assist the project manager in the liaison with the governmental authorities for the issuance of any relevant material, documentation, tax exemptions, etc. whenever required;
13. Assist in all other activities that are required;

Education:

• Possesses a university (accountant, Finance, Economics) or adequate training and relevant work experience, which may be accepted in lieu of a university degree. Full mastery of MSWord and Excel.

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Responsibilities

• Possesses a university degree or adequate training and relevant work experience, which may be accepted in lieu of a university degree. Diplomatic experience is an asset.

GENERAL FUNCTIONS: Under the direct supervision of the Deputy Chief of Mission, the incumbent will assist with the following tasks:

• 1.Assist the CO and the deputy CO in all their activities and appointments.
• 2.Editing texts and official letter prepared by the CO, DCO.
• 3.Coordinatethe workload and activities in the CO and DCO’s office
• 4.Manage the agenda of the CO and in his absence, the agenda of the Core Team members
• 5.Draft and type letters or other texts requested by CO or DCO on the computer. Editing documents.
• 6.Handle visitors programme in the Mission office
• 7.Translate texts from the country languages to English (or English to the country languages) as required.
• 8. Assist the other Core team in any activity related to the objectives of the Mission
• 9. Secretarial duties to the Chief Observer and the Deputy Chief Observer
• 10. Register daily incoming mail (post and electronic);
• 11. Keep mailing list and contact data base updated;
• 12. Prepare and organize the CO’s and DCO`s duty travels and keep the other team members informed;
• 13. Arrange meetings and appointments for the CO/DCO;
• 14. Any other tasks that may be assigned.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Observer Coordinator, the incumbent will assist with the following tasks:

1. Assist the coordinator in the preparation of the observer deployment plan.
2. Assist the coordinator in the preparation of observer briefings and debriefings. Ensure the signature of presence lists at the briefings/debriefings.
3. Assists in the preparation of the Long Term Observers (LTO) and Short Term Observers (STO) briefing packs.
4. Assist in the co-ordination with the Long Term Observers (LTOs) on political issues at a regional level.
5. Ensure a daily communication with the deployed observers and the follow-up of their daily reports.
6. Ensure the regular transmission of information and requests to the observer teams deployed in the country.
7. Ensure, in conjunction with the Logistics Expert and Security Expert assistants the follow up of observer movements and identification of accommodations.
8. Inform all observers of meeting and events agendas.
9. Assist in the preparation of a weekly report for the Chief Observer on the activities of the observers.
10. Assist in the preparation of documents for LTO/STO briefings/debriefings.
11. Liaise between the Core Team and the LTOs;
12. Assist to provide the appropriate statistical information for the debriefing of LTOs and all information required by the Chief Observer for the Final Report;
13. Any other tasks as may be required.

Education:

• Possesses a university degree in law, sociology or political science or adequate training and relevant work experience, which may be accepted in lieu of a university degree.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Social Media Analyst (SMA), the Social Media Monitor will support the following tasks:

1. Monitor the online platforms of a sample list of political and electoral contestants, key state institutions officials, relevant opinion leaders, third-party campaign accounts, others;
2. Track the strategies used by candidates and parties to campaign on the main online platforms (Facebook - Twitter - YouTube);
3. Analyze the types of online political advertising and sponsored content placed by electoral contestants during the election campaign (if data is available);
4. Identify the presence of hate/inciteful speech, incitement to violence against candidates and political parties;
5. Identify possible information manipulation efforts affecting the integrity of the electoral process;
6. Provide insight on how women candidates and marginalized groups are portrayed in social media;
7. Assist in acquiring knowledge of the general media landscape and existing regulatory framework for online content;
8. Create social media monitoring databases and prepare qualitative and quantitative reports on the assigned online platforms;
9. Suggest meetings with relevant stakeholders and participate in meetings with the SMA if needed. This may include meeting with institutions, agencies, internet activists, academics, social media and technology companies, domestic election observer organizations, and civil society groups
10. Contribute to other relevant duties as required by the EU EOM SMA.

QUALIFICATIONS

Required:

• University degree in political science, digital journalism, open-source intelligence techniques (OSINT), statistics, computer science, digital marketing, visual communication, digital advertising or other relevant field. A combined academic background of data analysis and social science is an asset;
• Knowledge of the country’s digital and traditional media as well as political landscape and main stakeholders, culture, regional expertise is an asset;
• Experience working with social media tools (e.g., CrowdTangle, Buzzsumo, Brandwatch, Sentione) and digital analytics tools;
• High level computer and IT literacy, including excellent command of Microsoft Excel and Google Sheets;
• Experience in drafting qualitative and quantitative reports in a concise, visually appealing manner also through relevant charts;
• Fluency in written and spoken English/or language spoken by the EU EOM;
• Ability to work with a diverse team and multicultural environment, to move in difficult conditions, perform well under stress and always maintain professionalism.
• Excellent interpersonal, intercultural, and communication skills;

Preferred:

• Professional experience with international organizations, CSOs, tech companies or digital communication agencies;
• Experience in advertising content creation (Facebook Ads and business management, Google Ads), digital marketing techniques, social media management;
• IT developer skills, including knowledge of quantitative tools and languages, including R, Python, Power BI (or similar platform) and others. Knowledge on how to extract data via APIs (Twitter API, YouTube API, Facebook Ad Library);
• Experience in methodological approaches of social media monitoring;
• Fluency in any other local language;
• Understanding of Democratic Election Standards and International Human Rights Law, particularly related to Freedom of Expression.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Operations Expert, the incumbents will assist with the following tasks:

1. Assist in the design, planning and execution of all logistics activities necessary to ensure the success of the project, distribution of equipment, logistical and facility services about the deployment of the election observation mission.
2. Identify suppliers, prepare requests, obtain quotations, evaluate offers, verify deliveries.
3. Assist in the installation and dismantling of the office headquarters, distribution of office supplies.
4. Assist his/her supervisor in the reception of goods and equipment, the preparation of manuals, the preparation and installation of briefings and events venues.
5. Prepares and maintains a detailed inventory of mission assets.
6. Assist with the preparation and distribution of the equipment kits for each observer and office staff. Recuperates equipment from users at end of mission.
7. Assists the logistics team in the accommodation and transport of the members of the mission (rooming lists, room bookings, airport transfers, deployment to the regions, vehicle verification and preparation, briefing of drivers).
8. Assist in the coordination of the movements of the mission participants.
9. Prepares and maintains a detailed deployment data table (list of teams, names of observers, deployment area, address of accommodation, GSM and satellite phone numbers, vehicle and driver information).
10. Available to travel occasionally out of Nairobi.
11. Accomplishes any other task as may be required by the supervisor.

Education:

• Possess an adequate diploma or training and relevant work experience in logistics, excellent country knowledge. Good knowledge and experience with local suppliers. Flexible and eye for detail.

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Responsibilities

The HR Intern will provide general technical support in the following areas:

• HR Administration and documentation
• Upskill and undertake learning in various HR related processes.

The HR Intern will perform the following tasks:

Administrative support

The HR Intern will:

• Assist in drawing up the employment contracts based on the standard GIZ contract template, local hiring conditions and the contents of the advertisement
• Handle all other organisational and administrative stages in processing, e.g. monthly
  update of entries in SAP-HR, updating of personnel files as directed by superior
• Update job descriptions for the positions to be advertised and prepare the advertisements
• Organize the documentation to be used for recruitment
• Prepare the interview folder and provide support to the recruitment process
• Provide logistical support for trainings and on
  boarding forums

Other tasks

The HR Intern will:

• Support digital documentation of HR related files
• Support in organization of compiling information materials
• Labels files in accordance with GIZ filing rules
• Work with colleagues to ensure consistency of documentation practices according to the company regulations and ensure integrity of documentation

Other duties/additional tasks

The HR Intern

• Performs other duties and tasks at the request of HR Manager/HR Officer

Required qualifications, competences and experience

Qualifications

• Degree in Business Administration, Commerce majoring in HR or similar qualification from a recognized university.

Professional experience

• Experience is not a requirement. However, at least 6 months – 1 year professional experience in a comparable position in a commercial environment or an international organization is desired.

Other knowledge, additional competences

• Knowledge of Kenyan labour laws
• Good working knowledge of relevant and modern IT systems
• Outstanding organizational skills and attention to detail
• Team-player and ability to work independently
• Excellent interpersonal communication skills (verbal and written)
• Very good command of English. Knowledge of the German language is an added advantage
• Ability to work under pressure and think fast without losing focus
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of Liaison Officer, the incumbents will assist with the following tasks:

1. Provide appropriate assistance to the security of the Mission in accordance with the instructions of the Liaison Officer.
2. Assist the latter in the design, implementation and execution of all necessary safety measures to mission success:
3. Assist the Liaison Officer for the preparation of documents and safety manuals, production databases etc ...
4. Assist in the preparation of Safety training meetings of members of the mission
5. Assist the Liaison Officer for coordination of movements of mission members.
6. Keep a database of useful information about security.
7. Develop and maintain contacts with local authorities in charge of security.
8. Other useful security mission tasks can be requested.

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Responsibilities

GENERAL FUNCTIONS: Under the authority of the observer team deployed in that region, the assistant/guides:

1. Assist the observer teams in planning their daily movements and meetings in the region;
2. Assists linguistically with local organisations, authorities.
3. Translate documents from English to the country languages and from the country languages to English.
4. Interpret all conversations or presentations from English to the country languages or from the country languages to English.
5. Any other tasks that may be required

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Responsibilities

• Possesses a university degree in political science or adequate training and relevant work experience for the position.

GENERAL FUNCTIONS: Under the direct supervision of the Political and Country Analyst, the incumbent will assist with the following tasks:

• Assist in undertaking political analysis of the electoral process and gain broad
• understanding of the political context in which the elections are being held (political history, socio-cultural issues, political parties, previous election results, …).
• Assist in organizing meeting with political parties, candidates and political analysts.
• Assist in maintaining close relations with domestic observer groups and other non-governmental organizations related to the election process.
• Assist in providing assessment and background knowledge and material on a wide range
• of interlocutors including candidates, political parties, state authorities, military, media groups, journalists, and decision makers in the political spheres.
• Assist in producing regular reporting on political developments for core team and observers and provide oral briefing as required.Participate in the analysis of information sent by the fielded observers and produce consolidated reports on the election campaign and polling.
• Assist in developing a cultural awareness in the mission and briefing material for
• mission staff taking into consideration; religious, customs and practices in relation to the electoral process. In conjunction with the operations and security experts, brief mission members about culturally sensitive issues and the appropriate behaviour to be adopted by observers in the course of their activities.
• Participate as required in observer briefings, debriefings and team meetings;
• Assist in contributing to the preparation of weekly reports the preliminary statement and the final report.
• Perform any other duty required.

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Responsibilities

• The Finance Intern is responsible for
• Supporting the Cluster with finance duties to ensure effective programme implementation

The Finance Intern will undertake the following tasks:

• Assist in ensuring the accounting vouchers are stamped, coded and are confirmed for material correctness before forwarding to accountants for payments and booking.
• Cross-referencing copies of vouchers of shared costs filed in each of the different project files for easy tracing of original copy
• Support in follow up on invoices from suppliers and clearing outstanding receivables
• Collect all invoices for VAT exemption processing, prepare and follow up the DA1 forms with the line ministry.
• Timely updates VAT exemption application for exemption database and maintain an up to date Monitoring tool for the exemption process.
• Assist the accountants in preparation of M-PESA templates
• Support in follow up of clearing outstanding receivables and in providing documents required during audit revisions and Internal Control.
• Photocopying and scanning documents as and when required
• Support archiving of booked vouchers, filing finance documents in physical files as per GIZ filing rules.
• Assist with logistical organization of events, workshops and partner travels to ensure settlements are smoothly accomplished
• Undertake any other duties as may be assigned by the programme or cluster management

The Finance Intern will have the following profile:

Qualifications:

• Diploma or Degree in Business administration, economics, accounting or equivalent

Additional competencies:

• Ability to communicate effectively both orally and in writing
• Willingness to acquire new knowledge and being flexible
• Excellent knowledge of the English language
• Ability to work in a diverse workplace specifically a multi-cultural environment across countries
• Ability to multitask and perform urgent assignments
• Good application knowledge of ICT software like Ms Office
• Ability to work remotely

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Responsibilities

1 day shift (3 persons) + 1 night shift (2 persons). Under the authority of the Security Expert candidates must perform the following tasks:

1. Take part in day/night tour of duty /(24/7).
2. Maintain a daily day/night watch and monitoring of vehicle movements (vehicle satellite
3. tracking system) Maintain daily tracking reports. React immediately, report, and assist teams as needed. Maintain telephone contacts with deployed teams.
4. Participate in the daily work to support Liaison Officers.
5. Make regular contact and conduct random testing of communications equipment, with liaison officers and observers on the ground (GSM, Radio, Sat Phone, etc ...).
6. Record and report of any event affecting the security of the mission.
7. Maintain and update the event book (daily security register of the mission).
8. Participate in the mechanism put in place to secure meetings, briefings etc ...
9. Collect and archive daily visitors list held by the Mission security in charge of access control of the Mission.
10. Archive ESU working documents.
11. Provide useful support to any type of urgent request.
12. Perform any other tasks as may be required.

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Responsibilities

• Possesses a university degree in journalism or adequate training and relevant work experience, which may be accepted in lieu of a university degree. Good knowledge of national laws regarding the media.

GENERAL FUNCTIONS: Under the direct supervision of the Press Officer, the incumbent will assist with the following tasks:

• Assist in achieving maximum visibility for the Mission in the national and
• international media and social networks. (Facebook, Twitter, YouTube and others).
• Assist in developing an overall public outreach strategy making use of community radios, networks of non-governmental organizations, political parties, universities, etc;
• Assist in establishing and maintaining contact with the local and international media.
• Assist in the development of the mission website.
• Assist in preparing a “mission fact-sheet” to explain the mandate and objectives of the Mission to the general public.
• Assist in preparing press releases and press conferences.
• Assist in the translation of the relevant information and documents issued by the Mission to the public.
• Prepare a comprehensive press distribution list for both local and international media.
• Assist ensuring maximum distribution of the Mission’s press releases, preliminary statement and final report both locally and internationally.
• Assist in ensuring that Mission press releases and statements are communicated regularly to observers.
• Assist in contributing to the preparation of weekly reports, the preliminary statement and the final report.
• Perform any other duty required.

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Responsibilities

GENERAL FUNCTIONS: Under the authority of the IT Expert, the incumbents must perform the following tasks:

1. Coordinate IT purchases with the logistics team. Identify IT suppliers and prepare adapt specifications.
2. Verify and validate IT deliveries.
3. Assist the IT expert in the preparation, installation, and operation of the computer resources (server, laptops, printers, office internet and network). Proceed with the de-installation at end of mission.
4. Configure and install newly delivered equipment (laptops, printers, phones, and any
5. related IT equipment for the mission).
6. Ensure the IT security of the mission (anti-virus, access control, passwords, etc.).
7. Provide technical assistance to the member of the mission, both in the office and remotely.
8. Manage and maintain the IT stock and inventory.
9. Assist the IT Expert and Logistics Expert during observer briefings (presentations,
10. practical exercises, use of computers, tablets, telecom equipment).
11. Support to Statistician and Press and Media experts for the treatment of observation
12. questionnaires, the installation and operations of media monitoring systems, social networks, mission web platform).
13. Perform any other tasks as may be required

Education:

• Possesses an adequate higher education diploma or training and relevant work experience in computer sciences.

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Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Observer Coordinator, the incumbent will assist with the following tasks:

1. Assist the coordinator in the preparation of the observer deployment plan.
2. Assist the coordinator in the preparation of observer briefings and debriefings. Ensure the signature of presence lists at the briefings/debriefings.
3. Assists in the preparation of the Long Term Observers (LTO) and Short Term Observers (STO) briefing packs.
4. Assist in the co-ordination with the Long Term Observers (LTOs) on political issues at a regional level.
5. Ensure a daily communication with the deployed observers and the follow-up of their daily reports.
6. Ensure the regular transmission of information and requests to the observer teams deployed in the country.
7. Ensure, in conjunction with the Logistics Expert and Security Expert assistants the follow up of observer movements and identification of accommodations.
8. Inform all observers of meeting and events agendas.
9. Assist in the preparation of a weekly report for the Chief Observer on the activities of the observers.
10. Assist in the preparation of documents for LTO/STO briefings/debriefings.
11. Liaise between the Core Team and the LTOs;
12. Assist to provide the appropriate statistical information for the debriefing of LTOs and all information required by the Chief Observer for the Final Report;
13. Any other tasks as may be required.

Education:

• Possesses a university degree in law, sociology or political science or adequate training and relevant work experience, which may be accepted in lieu of a university degree.