Operations Expert Assistants at GIZ Kenya Health

Responsibilities

GENERAL FUNCTIONS: Under the direct supervision of the Operations Expert, the incumbents will assist with the following tasks:

1. Assist in the design, planning and execution of all logistics activities necessary to ensure the success of the project, distribution of equipment, logistical and facility services about the deployment of the election observation mission.
2. Identify suppliers, prepare requests, obtain quotations, evaluate offers, verify deliveries.
3. Assist in the installation and dismantling of the office headquarters, distribution of office supplies.
4. Assist his/her supervisor in the reception of goods and equipment, the preparation of manuals, the preparation and installation of briefings and events venues.
5. Prepares and maintains a detailed inventory of mission assets.
6. Assist with the preparation and distribution of the equipment kits for each observer and office staff. Recuperates equipment from users at end of mission.
7. Assists the logistics team in the accommodation and transport of the members of the mission (rooming lists, room bookings, airport transfers, deployment to the regions, vehicle verification and preparation, briefing of drivers).
8. Assist in the coordination of the movements of the mission participants.
9. Prepares and maintains a detailed deployment data table (list of teams, names of observers, deployment area, address of accommodation, GSM and satellite phone numbers, vehicle and driver information).
10. Available to travel occasionally out of Nairobi.
11. Accomplishes any other task as may be required by the supervisor.

Education:

• Possess an adequate diploma or training and relevant work experience in logistics, excellent country knowledge. Good knowledge and experience with local suppliers. Flexible and eye for detail.