Finance / Administrative Assistant at GIZ Kenya Health

Responsibilities

General functions: Under the supervision of the Program Manager and the Finance/Admin Manager the incumbent will assist with the following tasks:

1. Assist in the Financial and Administrative Department with all administrative and financial matters in accordance with the GIZ accounting rules and the mission standard rules and regulations;
2. Files and maintain up to date all staff contracts and contact details; notifies changes concerning the staff members.
3. Assist in the preparation of payroll and all salary payments;
4. Files and maintains up-to-date all supplier contracts and contact details;
5. Verifies supplier invoices, delivery notes, order forms and prepares payment documents;
6. Assist in all the required activities regarding the office bank and cash accounts;
7. Assist in the monitoring of the budget, financial reporting and bank reconciliation;
8. Assist in interviews of clerical/secretarial/admin positions for local staff based on the needs of the mission;
9. Assist in the handling of the petty cash account of the office and receipts/vouchers;
10. Assist in the activities regarding all financial transactions with observers in the areas of deployment;
11. Under the direct supervision of the office may participate in negotiations with the local suppliers and service providers.
12. Assist the project manager in the liaison with the governmental authorities for the issuance of any relevant material, documentation, tax exemptions, etc. whenever required;
13. Assist in all other activities that are required;

Education:

• Possesses a university (accountant, Finance, Economics) or adequate training and relevant work experience, which may be accepted in lieu of a university degree. Full mastery of MSWord and Excel.