Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us
Kenya National Library Service (KNLS) Board is a statutory body of the Government of Kenya established by an Act of Parliament, Cap 225 of the Laws of Kenya in April 1965. The Board's mandate is to develop, promote, establish and equip libraries in Kenya. The State Corporations Act Cap 446 of the laws of Kenya also guides the Board in its operations.
Job Ref. No.KNL/HQ/AD/180C/VOL.3/71
Duties and Responsibilities:
- Formulate and implement Supply Chain policies, regulations and procedurein line with the Public Procurement and Asset Disposal Act, 2015 and Regulations 2020
- Provide professional Advisory services on supply chain management.
- Coordinate preparation and implementation of annual procurement anddisposal plans in compliance with Public Procurement and Asset Disposal Act, 2015and Regulations 2020.
- Prepare, implement and monitor contracts and vendor performance
- Oversee pre-qualification of suppliers, preparation of required tender noticesand advertisements
- Coordinate the evaluation of tender documents and presentation to therelevant committee for adjudication
- Monitor Contracts and Vendor performance
- Secretary to Tender opening, Disposal and Evaluation Committees
- Provide leadership in the development and implementation of procurement policies and procedures.
- Oversee Supplier Relationship Management (SRM) with suppliers, contractors and otherstakeholders to ensure value for money is achieved in each functional process
- Manage all procurement documentation repository (Paper and electronic), supplierinformation and all other procurement related documentation as per policy
- Enforce compliance of Public Procurement and Asset Disposal Act, 2015 (PPADA, 2015)and related regulations.
- Develop and implement best practices in procurement and contract management processes in order to offer excellent customer service to users.
- Drive team performance management to achieve divisional goals though development ofKPI's and performance measurement and tracking
- Coordinate periodic market surveys and continuous registration of suppliers
- Build expertise in category management and overseeing the management of projects andcontracts in partnership with user departments
- Oversee the preparation and Submitting quarterly reports to Government Agencies
- Lead in the reporting and tracking of all contract management activities across thecompany
- Liaise with the finance department to reconcile supplies accounts
- Dispose off boarded stores and equipment
- Prepare procurement plans
- Perform any other duties as may be assigned
Qualifications and Experience:
- Bachelor's Degree in Purchasing and supply management, procurement, logistics and supply chainmanagement, Business Administration (Supplies management option) or Commerce (Suppliesmanagement option)
- Master's Degree in Purchasing and Supply Management, Logistics, BusinessAdministration, Commerce, Entrepreneurship or its equivalent qualificationfrom a recognized and accredited institution
- A minimum of seven (7) years' relevant professional experience, four (4) years of which should be at a Senior position in a large organization
- Membership with the Kenya Institute of Supplies Management (KISM) or Chartered Institute ofPurchasing & Supplies Management (CIPSM) in good standing
- Certified Procurement and Supply Professional of Kenya (CPSP-K)
- Attended Senior Management Course (SMC) in a recognized institution (at least 4 weeks)
- Strategic Leadership and Development Programme (SLDP) Course (at least 6 weeks) is an added advantage
- Proven literacy in ICT applications especially on Enterprise Resource Planning (ERP)
- Shown merit and ability as reflected in work performance
Interested and eligible candidates are hereby invited to submit their application (2 copies) to be delivered by hand/ courier quoting the Job Reference on both the envelope and cover letter.
Enclose a detailed and up-to-date Curriculum Vitae, indicating your current remuneration, reliable daytime telephone contacts together with copies of your academic and professional certificates, testimonials and National Identity card/ Valid Passport.
You should also provide names of three (3) referees who must be familiar with your previous work experience indicating their telephone and email address.
Applications should be addressed to:
The Director/CEO
Kenya National Library Service
Maktaba Kuu Building – 5th Floor
Ngong Road, Community Area
P.O Box 30573-00100
NAIROBI
So as to reach the office not later than 7th March, 2023 at 5: 00p.m East African time.
Note:
Knls Board is an equal opportunity employer, Persons with Disabilities, Youth, Persons from Marginalized groups and Minority communities who meet the requirements of the advertised job vacancies are encouraged to apply.
Only shortlisted candidates will be contacted and upon being successful and granted an offer of employment, successful candidates MUST present clearances and satisfy the requirements of chapter six of the Constitution of Kenya 2010 by providing copies of the following:
- Tax compliance certificate from Kenya Revenue Authority (KRA)
- Certificate of good conduct from the Directorate of Criminal Investigation (DCI)
- Clearance certificate from Higher Education Loans Board (HELB)
- Clearance form from the Ethics and Anti-Corruption Commission (EACC)
- Clearance certificate from Credit Reference Bureau (CRB)
It is a criminal offence for any applicant to provide false information and documents in the job application.
Any form of canvassing will lead to automatic disqualification.
The Board does not charge or ask for any money at any stage of the recruitment process
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