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Kenya National Library Service (KNLS) Board is a statutory body of the Government of Kenya established by an Act of Parliament, Cap 225 of the Laws of Kenya in April 1965. The Board's mandate is to develop, promote, establish and equip libraries in Kenya. The State Corporations Act Cap 446 of the laws of Kenya also guides the Board in its operations.
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Ref. No. KNL/HQ/AD/180C/VOL.3/69
Duties and Responsibilities:
- Provide leadership in the development and implementation of Board policies and implementation of Board resolutions
- Support the Director/CEO in the development and implementation of Board's strategic plan
- Prepare and present relevant position papers to Board/Management/External Agencies
- Provide leadership to foster a culture that promotes team capability, efficiency and reflects the values which facilitate performance, professionalism and innovation by staff
- Oversee the formulation and implementation of Human Resource, administration and financial management policies
- Appraise and evaluate staff performance
- Develop and administer suitable staff compensation benefits scheme
- Ensure implementation of appropriate staff development and training
- Oversee the preparation, monitoring and reporting of budget
- Manage the corporation's assets and ensure they are insured and tagged to mitigate risks
- Serve as a mentor, coach and guide to senior staff
- Coordinate construction projects and oversee repairs and maintenance of the facilities
- Any other duties relevant to the function
Qualifications and Experience
- Master's Degree in Finance/Accounting/Business Administration or its equivalent from a recognized Institution with at least seven (7) years of continuous service and work experience, five (5) of which must be at a Senior Management level in a large organization
- Professional knowledge and competence in Financial Management and Administration
- Proven literacy in ICT applications, especially in Enterprise Resource Planning (ERP)
- Knowledge of Kenya Government's financial and operational procedures
- Be a member of the Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing
- Strategic Leadership and Development Programme (SLDP) Course (at least 6 weeks)
- Work experience in a National or Public Library environment will be an added advantage
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Job Ref. No.KNL/HQ/AD/180C/VOL.3/70
Duties and Responsibilities:
- Develop appropriate Human Resource Management strategies, policies, procedures, programmes, work plans and budget
- Facilitate recruitment, selection, placement, training and development of staff
- Coordinate staff performance and career progression and making appropriate recommendations
- Responsible for the Human Resource Management operations
- Develop and implement Performance Management Systems
- Develop Succession Management Plan
- Administer approved staff compensation and benefits schemes
- Responsible for staff guidance and counselling as well as employee wellness activities
- Spearhead management of organization culture and change process
- Liaise with the relevant Government organs in respect of staff legal matters
- Handle employee grievances and labour relations including Collective Bargaining Agreement (CBA)
Qualifications and Experience:
- Bachelor's degree in Human Resource Management or any other equivalent qualification from a recognized institution.
- A Master's Degree in Human Resource Management or its equivalent from a recognized University
- Seven (7) years period of professional experience in Human Resource Management, four (4) of which must be in a Senior Management level in a large organization
- Literacy in ICT applications especially in Human Resource Management Information Systems
- Conversant with Labour Laws, Employment Act and Government procedures
- Membership of Institute of Human Resource Management and in good standing
- Attended Senior Management Course (SMC) in a recognized institution (at least 4 weeks)
- Strategic Leadership and Development Programme (SLDP) Course (at least 6 weeks) is an added advantage
- Possess a Certified Human Resource Professional (CHRP) Certificate
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Job Ref. No.KNL/HQ/AD/180C/VOL.3/71
Duties and Responsibilities:
- Formulate and implement Supply Chain policies, regulations and procedurein line with the Public Procurement and Asset Disposal Act, 2015 and Regulations 2020
- Provide professional Advisory services on supply chain management.
- Coordinate preparation and implementation of annual procurement anddisposal plans in compliance with Public Procurement and Asset Disposal Act, 2015and Regulations 2020.
- Prepare, implement and monitor contracts and vendor performance
- Oversee pre-qualification of suppliers, preparation of required tender noticesand advertisements
- Coordinate the evaluation of tender documents and presentation to therelevant committee for adjudication
- Monitor Contracts and Vendor performance
- Secretary to Tender opening, Disposal and Evaluation Committees
- Provide leadership in the development and implementation of procurement policies and procedures.
- Oversee Supplier Relationship Management (SRM) with suppliers, contractors and otherstakeholders to ensure value for money is achieved in each functional process
- Manage all procurement documentation repository (Paper and electronic), supplierinformation and all other procurement related documentation as per policy
- Enforce compliance of Public Procurement and Asset Disposal Act, 2015 (PPADA, 2015)and related regulations.
- Develop and implement best practices in procurement and contract management processes in order to offer excellent customer service to users.
- Drive team performance management to achieve divisional goals though development ofKPI's and performance measurement and tracking
- Coordinate periodic market surveys and continuous registration of suppliers
- Build expertise in category management and overseeing the management of projects andcontracts in partnership with user departments
- Oversee the preparation and Submitting quarterly reports to Government Agencies
- Lead in the reporting and tracking of all contract management activities across thecompany
- Liaise with the finance department to reconcile supplies accounts
- Dispose off boarded stores and equipment
- Prepare procurement plans
- Perform any other duties as may be assigned
Qualifications and Experience:
- Bachelor's Degree in Purchasing and supply management, procurement, logistics and supply chainmanagement, Business Administration (Supplies management option) or Commerce (Suppliesmanagement option)
- Master's Degree in Purchasing and Supply Management, Logistics, BusinessAdministration, Commerce, Entrepreneurship or its equivalent qualificationfrom a recognized and accredited institution
- A minimum of seven (7) years' relevant professional experience, four (4) years of which should be at a Senior position in a large organization
- Membership with the Kenya Institute of Supplies Management (KISM) or Chartered Institute ofPurchasing & Supplies Management (CIPSM) in good standing
- Certified Procurement and Supply Professional of Kenya (CPSP-K)
- Attended Senior Management Course (SMC) in a recognized institution (at least 4 weeks)
- Strategic Leadership and Development Programme (SLDP) Course (at least 6 weeks) is an added advantage
- Proven literacy in ICT applications especially on Enterprise Resource Planning (ERP)
- Shown merit and ability as reflected in work performance
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Ref: KNL/HQ/AD/180C/VOL.3/72
Duties and Responsibilities:
- Financial and administrative management of the library services and facilities
- Carry out development and maintenance of inventory of library resources distributed to public libraries and national library in Kenya
- Identify and recommend areas of research, and draft concept papers and policies on library matters for approval
- Monitor and advise the organization on emerging trends on cataloguing, classification, indexing, abstracting, and creating user profiles
- Provide information literacy which involves training library user on how to search information fromvarious sources in different formats
- Participate in the acquisition of books produced in and outside Kenya and such other materials and sources of knowledge necessary for a comprehensive national library
- Participate in campaigns for the eradication of illiteracy
- Implement budgets for library stock in terms of books, software, furniture and equipment
- Liaises with international and national organizations on professional matters relating to the mandate of knls
- Oversee collection of revenue through membership fees, book borrowing fees and library fines
- Resource mobilization in support of library programmes
- Initiate strategic partnerships with development partners in support of various activities in ICT and other capital development of the institution
- Initiates disciplinary issues/matters for the unit and undertake activities that promote discipline, employee relations, and engagement
- Promote acquisition of ISBN to local publishers/authors
- Oversee the security of Boards assets
- Develop a database for authors/publishers in their jurisdiction
Qualifications and Experience:
- Bachelor's degree in Library Studies/Information Science or any other equivalent qualification from a recognized institution
- Master's degree in Library Studies/Information Science from a recognized University will be an added advantage
- Three (3) years working in a busy Public/National Library Services
- Management Course lasting not less than four (4) weeks will be an added advantage
- Member Kenya Library Association
- Proficiency in ICT application
- Knowledge in acquisition of e-content will be an added advantage
go to method of application »
Ref: KNL/HQ/AD/180C/VOL.3/72
Duties and Responsibilities:
- Financial and administrative management of the library services and facilities
- Carry out development and maintenance of inventory of library resources distributed to public libraries and national library in Kenya
- Identify and recommend areas of research, and draft concept papers and policies on library matters for approval
- Monitor and advise the organization on emerging trends on cataloguing, classification, indexing, abstracting, and creating user profiles
- Provide information literacy which involves training library user on how to search information fromvarious sources in different formats
- Participate in the acquisition of books produced in and outside Kenya and such other materials and sources of knowledge necessary for a comprehensive national library
- Participate in campaigns for the eradication of illiteracy
- Implement budgets for library stock in terms of books, software, furniture and equipment
- Liaises with international and national organizations on professional matters relating to the mandate of knls
- Oversee collection of revenue through membership fees, book borrowing fees and library fines
- Resource mobilization in support of library programmes
- Initiate strategic partnerships with development partners in support of various activities in ICT and other capital development of the institution
- Initiates disciplinary issues/matters for the unit and undertake activities that promote discipline, employee relations, and engagement
- Promote acquisition of ISBN to local publishers/authors
- Oversee the security of Boards assets
- Develop a database for authors/publishers in their jurisdiction
Qualifications and Experience:
- Bachelor's degree in Library Studies/Information Science or any other equivalent qualification from a recognized institution
- Master's degree in Library Studies/Information Science from a recognized University will be an added advantage
- Three (3) years working in a busy Public/National Library Services
- Management Course lasting not less than four (4) weeks will be an added advantage
- Member Kenya Library Association
- Proficiency in ICT application
- Knowledge in acquisition of e-content will be an added advantage
Method of Application
Interested and eligible candidates are hereby invited to submit their application (2 copies) to be delivered by hand/ courier quoting the Job Reference on both the envelope and cover letter.
Enclose a detailed and up-to-date Curriculum Vitae, indicating your current remuneration, reliable daytime telephone contacts together with copies of your academic and professional certificates, testimonials and National Identity card/ Valid Passport.
You should also provide names of three (3) referees who must be familiar with your previous work experience indicating their telephone and email address.
Applications should be addressed to:
The Director/CEO
Kenya National Library Service
Maktaba Kuu Building – 5th Floor
Ngong Road, Community Area
P.O Box 30573-00100
NAIROBI
So as to reach the office not later than 7th March, 2023 at 5: 00p.m East African time.
Note:
Knls Board is an equal opportunity employer, Persons with Disabilities, Youth, Persons from Marginalized groups and Minority communities who meet the requirements of the advertised job vacancies are encouraged to apply.
Only shortlisted candidates will be contacted and upon being successful and granted an offer of employment, successful candidates MUST present clearances and satisfy the requirements of chapter six of the Constitution of Kenya 2010 by providing copies of the following:
- Tax compliance certificate from Kenya Revenue Authority (KRA)
- Certificate of good conduct from the Directorate of Criminal Investigation (DCI)
- Clearance certificate from Higher Education Loans Board (HELB)
- Clearance form from the Ethics and Anti-Corruption Commission (EACC)
- Clearance certificate from Credit Reference Bureau (CRB)
It is a criminal offence for any applicant to provide false information and documents in the job application.
Any form of canvassing will lead to automatic disqualification.
The Board does not charge or ask for any money at any stage of the recruitment process
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