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  • Posted: Jun 8, 2023
    Deadline: Jun 21, 2023
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Pwani University began as Kilifi Institute of Agriculture in 1984 though the first intake of 200 students for the Two Year Certificate Course in Agriculture and Home Economics was in July 1987. By 2007, Kilifi Institute of Agriculture had graduated 3,837 students. The Institute also hosted a number of Masters and PhD research students from other national un...
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    Clerical Officer II Grade: 3

    REF: PU/ADV/05/06/2023

    • This is an entry level to this cadre in the University and appointment shall be on such terms and
    • conditions as may be determined by the University management from time to time depending on age,
    • citizenship or any other reason as may be stipulated in the Kenya Labour Laws.

    Academic Qualifications

    • The candidate must have a certificate in Clerical Operations/Business Administration/Business
    • Management or any other related area of study from a recognized institution.


    • The candidate must have at least one (1) year work experience in the relevant field.

     In addition, the candidate must have experience in handling the following:

    •  Assist in dispatch of documents
    •  Assist in handling of enquiries and requests
    •  Assist in management of records and documents
    •  Assist in photocopying of documents
    •  Assist in receiving of documents
    •  Filing
    •  Recording
    •  Sorting of documents

    Duties and Responsibilities

    The successful candidate will be involved in carrying out the following duties.

    •  Opening of files for newly admitted students
    •  Filling of all correspondences in students’ files and section’s files
    •  Record and monitor the movement of files to and from the registry
    •  Provision of all files needed within the section and other sections/departments/schools at the right time and to the authorized persons within the stipulated guidelines
    •  Ensuring files are in good order and information is well secure
    •  Ensuring that information contained in the files is correct and certified where necessary
    •  Preparing outgoing materials received for dispatch
    •  Collects and delivers correspondences within the admissions offices: and delivers/collects mails from other sections/departments/schools
    •  Sorts, Organizes and arranges the file cabinets under the guidance of the Registry Clerk
    •  Archive all old files that are not in frequent use/demand and retrieve the same if need arises
    •  Perform any other duties that may be assigned by the immediate supervisor


    The candidate must have the following:-

    •  Communication skills
    •  Computer proficiency skills
    •  Interpersonal skills
    •  Organisational skills
    •  Team work skills
    •  Time management skills


    • Benefits for the above position include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other regular allowances. 

    Method of Application

    Interested applicants should send four (4) copies of their application for the above positions. Applications and recommendations letters from referees should be addressed to,
     The Vice Chancellor
    Pwani University
    P. O Box 195-80108, Kilifi

    Application should include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials.
    Pwani University is an equal opportunity employer, Female candidates and persons living with disability are encouraged to apply and should attach their National Council for persons with disabilities (NCPWD) Certificate.
    Candidates with foreign qualifications Must submit a Certificate of Recognition from the Commission of University Education.

    The deadline for submitting application is Wednesday 21st June, 2023 Applications received later than this date will not be considered.
    Please Note that: Only shortlisted candidates will be contacted. 

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