Communications Intern at International Planned Parenthood Federation (IPPF)

Purpose:

• The Communications Internship will be situated under the Advocacy Program -where the intern will play a pivotal role in supporting the management and curation of a comprehensive information repository, assisting in the strategic planning of related meetings, and contributing their expertise to various communication initiatives as undertaken.
• This internship offers an enriching opportunity to acquire hands-on experience in communication, refine your organizational skills, actively engage in a meaningful cause, and contribute to the achievement of objectives.

Engagement:

• While the role is predominantly communications, the intern will collaborate with cross-functional teams within the Advocacy Program to support interconnected initiatives that strategically define and amplify our brand and voice.

Delivery:

Information Repository Management:

• Organize and maintain a centralized digital repository for communication assets related to the program, including images, documents, reports, meeting minutes, publications, media reports, and multimedia files.
• Regularly update and expand the repository to capture emerging trends, best practices, and success stories in the field of advocacy and opposition mitigation.

Quality Assurance:

• Enforce stringent version control measures to guarantee the accuracy and reliability of information within the repository.
• Conduct regular quality assurance checks to eliminate redundancies, inaccuracies, or outdated content, maintaining a repository that is a trusted and efficient resource.

User-Friendly Filing:

• Collaborate with team members to identify and implement a user-friendly filing structure, ensuring that information is intuitively organized and easily accessible.
• Introduce innovative tools or features to enhance the user experience and streamline information retrieval processes.

Meeting Planning Support:

• Engage in comprehensive collaboration with the team to meticulously plan and execute a spectrum of meetings, workshops, and events.
• Apply meticulous attention to detail in coordinating all logistical aspects of meetings, from venue booking to transportation arrangements, to guarantee a smooth and efficient execution.
• Proactively identify potential challenges and devise preemptive solutions to enhance the overall efficiency of the planning process.
• Contribute thoughtful insights and strategic input during the planning phase, ensuring that meetings align with overarching program goals and objectives.
• Collaborate with key stakeholders to determine optimal timing, location, and thematic content for each event.
• Take charge of preparing comprehensive meeting materials, meticulously crafting agendas, and developing impactful presentations that resonate with the objectives of each meeting.
• Ensure that all materials are not only informative but also align with the overarching messaging and communication strategies of the program.

Training and Capacity Building:

• Conduct training sessions for team members on effective utilization of the repository, emphasizing best practices, advanced search techniques, and collaborative functionalities.

Continuous Improvement:

• Proactively identify areas for improvement within the information management processes and propose innovative solutions to enhance the overall efficiency and effectiveness of the repository.

Knowledge, Skills, and Abilities (KSAs):

• Undergraduate degree holder in the fields of Communications and or Public Relations from a reputable institution of higher learning.
• Demonstrated work experience in a PR agency, or NGO will be an added advantage.
• Familiarity and experience with Google Suites will be an added advantage.

The Intern will be required to demonstrate:

• Demonstrate a penchant for creativity in language and concept development, injecting fresh and imaginative perspectives into our communication strategies.
• An understanding of SRHR- Express a deep understanding of and passion for SRHR, coupled with an awareness of its intersectionality with various social issues, reflecting a commitment to inclusive advocacy.
• Possess a comprehensive grasp of the media ecosystem in Kenya and the wider region, showcasing a keen awareness of trends, preferences, and dynamics within the media landscape.
• Showcase a natural talent for crafting captivating human interest stories that resonate emotionally, engaging diverse audiences.
• Exhibit strong written and verbal communication skills, with an ability to articulate complex ideas clearly and effectively.
• Demonstrate knowledge of social media analytics tools, utilizing data-driven insights to optimize communication strategies across various platforms.
• Ability to analyze information and organize it into consumable pieces in various formats- Display the ability to analyze information critically and organize it into easily consumable pieces across various formats, tailoring content for diverse audiences.
• Demonstrate the ability to work both independently, taking initiative in tasks, and collaboratively as a valuable member of a dynamic team
• Ability to synthesize information and generate persuasive and clear verbal and written communications.
• Excellent time management skills and the ability to multitask and meet deadlines with a keen attention to detail.
• Self-directed and able to anticipate, prioritize, and manage tasks, exhibiting a high level of dependability.
• Must demonstrate good interpersonal and negotiation skills.
• Knowledge of diverse groups, working with a diverse workforce, and sensitivity to and appreciation of cultural differences.

Travel: Ability to travel locally, a minimum of 20% of the time.

How to apply

• Email cover letter and resume to aro.recruit@ppfa.org by 16th January 2023 with the subject line Communications Intern, East Africa Region.