Communications Officer at Cedar Consulting Ltd

OBJECTIVE

• FSD Kenya is seeking to recruit a communications officer (maternity cover) to join FSD Kenya's multi-disciplinary team. The communications officer (maternity cover) will be responsible for providing support for activities relating to strategic communications, project communications planning and execution, and project management.

THE ROLE

Communications support and delivery

• Work with the communications team to implement FSD Kenya’s communications strategy.
• Support day-to-day communications tasks while ensuring that the FSD Kenya brand is adhered to and represented effectively.
• Support production of a wide range of communications material including marketing materials, e-newsletters, electronic media, reports, press releases, articles, brochures, videos, social media messages.
• Work with staff in the communication and promotion of projects, writing and editing of FSD Kenya website stories.
• Supporting the production of brochures, project briefs, media articles, drafting of op-ed type articles etc.
• Support development of FSD Kenya’s social media campaigns.
• Help with the editing of additional website content and information.
• Develop content including images and videos for website, social media channels, publications and other materials.
• Design communications and publicity collateral.

Logistical support and project management

• Organise meetings, seminars, report launches and events.
• Coordinate media outreach, track media enquiries and coordinate responses.
• Coordinate PST meetings and ensure timely production of minutes.
• Track action points and send reminders in advance of subsequent meetings.

Document, library and data management

• Ensure quality control in the storage and retrieval of documents.
• Ensure folders and files are created and named in line with FSD Kenya filing structure and naming convention.
• Ensure quarterly deliverables are keyed and updated on Knack and/or ERP

Procurement support

• Where required support end to end procurement process for the Communications docket including raising PAFs, contracts and amendments, coordinate processing of payments and tracking budgets.

Stakeholder management

• Maintain effective relationships with key project partners, vendors and contractors.

CONDUCT OF WORK

• The communications officer (maternity cover) will work as a full-time member of the FSD Kenya team and report directly to the Communications lead. Given the core value of collaboration and cross-working, the communications officer (maternity cover) will support other colleagues including the CEO, COO, and other team members to achieve the programme objectives, ensure stewardship for the FSD Kenya’s resources and adhere to policies and procedures.
• Working arrangements will be flexible with the approach taken driven by the demands of the role. Communication and collaboration are of paramount importance to the FSD team’s effectiveness. Guidelines on effective remote working and flexitime are set out in FSD’s policies and procedures which should be strictly adhered to. Use of timesheet is mandatory and salaries will only be processed upon confirmation of updated timesheets by 20th of each month. Successful remote and flexible working requires liaison with operations and project team members and the full adoption of FSD’s technology-based communication tools.

OUTCOMES AND DELIVERABLES

• The communications officer (maternity cover) will be responsible offering timely and efficient day-to-day support to the communications docket and across the programme. H/She will be at the front-line in assuring compliance with key policies and procedures avoiding wastage of resources and time. FSD Kenya is managed on a strongly results based approach and each person is expected to deliver specific annual targets agreed with their team members and to support the strategy and business plan. The communications officer (maternity cover) will be an integral part of the cross-cutting function and will work in collaboration with the rest of the FSD Kenya team to ensure the overall success of FSD Kenya objectives.

REQUIREMENTS

Mandatory requirements

• Bachelor’s degree in communications, journalism, public relations, information science, marketing, finance, economics, social sciences, or other related fields.
• 2 to 3 years’ experience in a communications role, having responsibility for a variety of communications activities.
• Outstanding communication skills, including excellent spoken and written English.
• Demonstrable copywriting/editing skills for web and publications.
• Demonstrable experience in managing business social media accounts.
• Excellent organisational and administrative skills
• Ability to work independently as well as in a remotely managed team.
• Ability to manage consultants and other suppliers to ensure timely delivery of work.

Desirable

• Strong interest in design and layout skills for publications and evidence of experience of producing/coordinating production of finished product for print and web distribution.
• Experience in working with digital communications management tools such as MailChimp, WordPress etc.
• Knowledge/experience of the development sector.