Consultancy on Event Coordination and Management – WVL Annual Women Rights Organisations Convention at Community Advocacy and Awareness Trust, CRAWN Trust

Background and purpose of the consultancy

CRAWN TRUST intends to carry out a virtual Annual Women Rights Organisations Convention Forum bringing together women champions, women leaders and relevant stakeholders from across the country. The Annual Women Rights Organisation convention forum conducted under the Women’s voices and Leadership project aims to promote and defend women and girls’ social, economic and political rights of women while enabling visibility and amplification of women’s voices in a national platform while advocating for their rights for the enjoyment of their human rights and gender equality.

CRAWN Trust has been on the forefront in championing the rights of women and girls in Kenya calling the beneficiaries to action by advocating for their guaranteed rights in the Constitution of Kenya 2010.  We are therefore seeking a talented, motivated Events Coordinator with outstanding technical skills/ experience for the organizing of an exciting memorable and impactful one day event.

Objective /Duties and Responsibilities

The event coordinator will be expected to:

1. Develop the virtual experience concept including the program design of the forum.
2. Co- coordination on the sourcing and management of the event’s speakers/ moderators during the event’s preparation and D- day.
3. Develop the offline and online communications for marketing the event and stakeholders.
4. Sourcing of media and social media communication channels for marketing the event.
5. Coordinating the syncing of the on the ground panel discussions and the online forum activities.
6. Coordinate the entertainment during the forum.

1. Consultancy activity schedule / Timeline

The duration of the Assignment will be for a period of two months in April to May 2021

1. Qualifications requirements / Desired Expertise

The applicant should possess the following desired knowledge and expertise.

1. A minimum of a post graduate qualification in business management, hospitality management, public relations, communications development or a relevant field.
2. A proven track record in organizing successful events; has a working knowledge and experience  of the complex needs of a wide variety of events.
3. Experience in organizing technical online forums/ virtual experiences is strongly desired.
4. Critical thinker, dependable, excellent logistic skills, team player with problem-solving skills
5. Good time-management and organizational skills
6. Must be well-organized and competent in vendor management especially marketing, social media communication, media engagements, entertainment field.
7. Highly motivated and committed to professionalism, accountability,

1. Expression of Interest

The Consultant meeting the requirements should submit an Expression of Interest, which should include the following:

Expression of interest (4 pages’ maximum)

• A capability statement, including commitment for availability for the entire assignment.
• Portfolio of previous successful events
• A clear methodology of handling at least 1000 participant -capacity event
• A detailed financial proposal indicating the consultant’s fees in consideration of a modest budget available

Annexes should include:

• Updated curriculum vitae of the consultant who will undertake the work.
• Contact information of 2 organizations that have recently and preferably in the last 3 years contracted the firm/consultant(s) to carry out a similar assignment.