Contracts Management Officer at United Nations Support Office in Somalia (UNSOS)

Responsibilities

Within delegated authority, the Contracts Management Officer is responsible for the following duties:

• Plans and manages all contractual aspects of a procurement project; establishes and maintains work programme and schedules for on-going contracts and newly planned ones.
• Tracks and monitors contractor database and works with technical sections to create and submit bid documents and contract amendments to procurement on time.
• Supports the development and implementation of operational plans, standard operating procedures (SOPs), initiatives and projects relating to contract compliance and performance management.
• Supports the procurement process including providing input to statement of works/requirements (including articulation of performance standards and Key Performance Indicators, assists in the development of technical evaluation criteria, provides guidance during contract drafting.
• Develops a quality assurance plan to provide a systematic method to monitor contract performance.
• Participates in the development of contract risk assessments and risk management plans, including mitigating measures.
• Develops contract compliance checklists and implementation plans.
• Participates in the assessment of contractor performance, including advice and action to address instances of poor performance and/or non-compliance with contractual obligations.
• Initiates contract close outs including identifying, documenting and disseminating best practices and lessons learned and securing the final contractor performance assessment.
• Ensures the enforcement of UN contracts in consultation with the Mission, Procurement and UN Headquarters stakeholders, as appropriate.
• Liaises with other departments, including the Procurement, in relation to claims and disputes, demanding specific performance, claiming against warranties, and other contractual remedies.
• Within the terms and conditions of the contract, works towards resolution of conflicts or performance issues arising in cases of poor performance and/or non-compliance with contractual obligations.
• Drafts relevant audit responses on contract management related issues, as required.
• Drafts formal communications as required.
• Maintains electronic and hard-copy files and records to ensure proper accountability.
• Supervises and monitors performance indicators for UN personnel within the Section, as required.
• Performs other related duties as required.

Competencies

• Professionalism: Knowledge of logistics operations and practices. Knowledge of fiscal policies and procedures and ability to apply them in the UN environment. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

• Advanced university degree (Master's degree or equivalent) in business administration, public administration, engineering, law or related field is required.
• A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• At minimum of five (5) years of progressively responsible experience in supply chain, project/contract management, logistics support and/or procurement of global service contracts is required.
• Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable.
• Contracts Management experience working in a United Nations Common System field operation (inclusive of peacekeeping missions, Agencies, Funds and Programmes) or similar international organizations or non-governmental organization in a conflict or post-conflict setting is desirable.