Transport & Travel Project Manager at Corporate Staffing

Key Responsibilities

• Research and compare available travel and hotel accommodations to identify the best available option for each travel cost and need, and present to Transport Manager for approval.
• Write up proposals for transport costs, and provide final profit and loss statements for completed transports.
• Ensure travel arrangements are within approved travel reasons and budget limits, and make all bookings, arrangements, and reservations of airline tickets, hotels or Airbnb’s, rentals, etc. as approved.
• Plan air and ground transport routes and supply route details, times, and bookings to transporters. 
• Prepare travel itineraries and distributes travel arrangements and schedules to all appropriate staff.
• Communicate booked transport plans and schedules to clients with utmost professionalism and timeliness. 
• Oversee transport staff in the field under the supervision of the Transport Manager to ensure timely delivery of products, customer satisfaction, professionalism, adherence to policy, etc.
• Obtain approval from management for travel requests and expenses that exceed established limits.
• Advise travelers of and assists with any need for specialized travel documents such as airline approvals, required approved paperwork, additional airline fees, tickets, visas, or passports.
• Monitor and facilitate the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
• Assimilate receipts and reimbursements for travel expenses and supply them to the Finance Manager.
• In addition to transport coordination, assist the Project Manager with research, quotes, budget preparation, communication, and other related needs to project management.
• Perform other related duties as assigned.
• Ensure daily operations in accordance with reservation policies and procedures.

Key Requirements:

• At least 2 years of experience booking and coordinating travel in business, personal, and/or travel/tourism sectors. 
• Degree in travel and tourism.
• Excellent verbal and written communication skills.
• Proficient working knowledge of the travel industry.
• Proficient in booking domestic and international flights, hotels, vacation rentals, car rentals, tourism tickets, and other travel schedule details are required.
• Excellent decision-making skills with the ability to assess multiple options and identify the best and most cost-efficient choice to serve a specified goal. 
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Ability to build consensus and relationships among managers, contractors, employees, and clients.
• Capability to communicate clearly and professionally through email, text, phone, and other avenues.
• Leadership skills to guide field transporters to success.
• Problem-solving and deductive reasoning skills.
• Clear spoken and written English capabilities.
• Capability to work well under stress, late and off-hours, on weekends, and with constant time-sensitive demands.
• Solid understanding of financial management.
• Availability to work afternoons, evenings, and weekends as needed.