CRES Project Coordinator at Absa Bank Limited

Job Summary

• To coordinate, plan & deliver day-to-day team tasks & activities in order to execute building services accurately & timeously in support of org. policy compliance through the execution of predefined objectives as per agreed SOPs

Job Description

• CRES Project Coordinator

Job Purpose:

• The role is responsible for accurately estimating the costs associated with construction projects as well as repairs and maintenance of bank premises and facilities through the assessment of materials, labor, equipment, and other expenses required for a project, helping the organization to budget effectively and control costs optimally.

Key accountabilities/Deliverables/Outcomes:

Accountability: Project Management: 75%

Drawings and cost Estimation:

• Prepare drawings and accurate cost estimates for construction projects, considering materials, labour, equipment, and overhead.
• Analyze project specifications and drawings to determine cost implications.
• Continuously update cost estimates as the project progresses highlighting areas of savings or variations in a timely manner.

Budget Management:

• Develop and manage project budgets, tracking expenses, and ensuring cost control throughout the project lifecycle.
• Identify and report on budget variances and propose corrective actions.

Procurement:

• Participate in the procurement process, including sourcing engagement, Bill of material review and contract SLA reviews for materials, services, and subcontractors.
• Evaluate supplier proposals and select the most cost-effective options.

Contract Management:

• Administer construction contracts, ensuring compliance with terms and conditions.
• Resolve contract disputes and issues, including change orders and claims.
• Maintain accurate records of all contractual agreements.

Risk Management:

• Identify potential financial and contractual risks within the project and develop mitigation strategies.
• Monitor insurance and bond requirements and ensure they are in place.

Value Engineering:

• Collaborate with the project team to optimize the design and construction processes for cost savings without compromising quality.
• Suggest value engineering alternatives to enhance project value.

Reporting:

• Generate regular reports on project financial status, cost performance, and key performance indicators.
• Provide detailed financial forecasts and cost reports to project stakeholders.

Stakeholder Communication:

• Liaise with project managers, contractors, and clients to ensure effective communication regarding cost-related matters.
• Attend project meetings to provide insights and updates on cost management.

Accountability: Controls- 25%

• Manage all activities and duties in full compliance with regulatory requirements, Enterprise-Wide Risk Management Framework and internal Absa Policies and Policy Standards.
• Follow agreed controls for resource, schedule, and quality requirements.
• Project and identify areas of risk, concern, and issue management procedures, making recommendations as appropriate.
• Review designs, plans, contract, and other specifications for compliance with appropriate building codes and project requirements.
• Understand and manage risks and risk events (incidents) relevant to the role.
• Ensure that each Risk, Issue, and dependency Log is updated and maintained and that the associated mitigating actions are being tracked.
• Escalate matters outside SLA to the Project Manager where appropriate.

Role/person specification

Preferred Qualification

• Bachelor’s Degree in Quantity Surveying
• Professional membership with a recognized institution i.e., BORAQS

Preferred Experience

• At least 4 years proven experience in diverse areas of construction management, quantity surveying.
• Experience working with appropriate architectural drawing tools e.g., ArchiCAD, AutoCAD will be an added advantage.
• Experience in project management, including planning, scheduling, and risk management.

Knowledge and Skills

• Proficiency in quantity surveying software and the complete Microsoft Office suite package
• Strong analytical and problem-solving skills.
• Excellent presentation, communication, and negotiation skills.
• High level of accuracy, attention to detail and the ability to work both independently and as part of a team.
• Knowledge of construction contracts, regulations, and latest trends and industry best practices.
• Ability to use project scheduling tools such as MS Project etc.

Education

• Further Education and Training Certificate (FETC): Physical Planning and Construction (Required)