Accounts Manager at Crystal Recruit

Responsibilities

• Post and allocate customer receipts and withholding VAT in the accounting system
• Preparation of credit notes upon approval by the finance head
• Reconcile customer accounts and highlight problems to the finance head
• Prepare and send out customer's statements as well as handle individual debtors' account reconciliation.
• Produce debtor's fortnightly collection report and monthly aging reports
• Maintain accounts receivables files and records
• Investigate and resolve any customer account irregularities and inquiries.
• Monitor debtors' balances and ensure credit policies and procedures are strictly followed.
• Prepare Bank reconciliation for both local and foreign accounts on a monthly basis. The foreign currency Bank accounts should be translated at the appropriate rate in the accounting system.
• Raise purchase orders
• Post-purchase invoices in the accounting system and allocate supplier payments against specific invoices once posted
• Prepare payment schedules for suppliers, remittances, and cheques to local and overseas suppliers after complying with any applicable deductions.
• Reconcile creditors' accounts and ensure all reconciling issues are resolved.
• Ensure compliance with all applicable domestic taxes including the following; VAT, withholding tax, Withholding VAT, etc.
• Prepare and file monthly payroll statutory deductions PAYE, NSSF, NHIF, HELB, NITA
• Petty cash account preparation, maintenance, and reconciliation
• Prepare costings for overseas suppliers
• Maintain a fixed register including the posting of monthly depreciation and any journals relating to disposals.
• Analyse and post prepayment Journals.
• Use the ERP System (Odoo) to feed all accounting transactions
• Assist in the annual audit process.
• Preparation of all documents and schedules for the statutory audit purpose. Assist in QMS, EMS, and OHSMS implementation.
• Filling and documentation
• Maintain the workplace safety guidelines and regulations to ensure a risk-free work environment

Skills & Qualifications

• Degree in Finance, commerce, or related
• Must Have CPA Level 2 Or ACCA Level 2
• Skills in the use of ERP systems such as Odoo, SAP
• Ability to use accounting software such as QuickBooks, Tally, etc.
• Problem-Solving and Analytical Skills
• Good planning and organizing skills
• Time management SKILLS
• Good Communication and Negotiation skills.
• Good planning and organizing skills
• Ability to work under minimal supervision