Data Officer at Centre for Health Solutions - Kenya (CHS)

CHS/HR/STP/DO/001/2024

Reports to: Data Manager

Overall Job Function

Reporting to the Data Manager, the Data Officer will be responsible for the documentation and compilation of timely program data and reporting of activities at CHS-supported health facilities in the Shinda Tena Project.

Key Responsibilities

• Support Strategic Information activities for HIV care and treatment, HIV testing Services, Prevention of Mother-to-Child Transmission (PMTCT), Voluntary Medical Male Circumcision (VMMC), PrEP, GBV, and community programs.
• Assist in the maintenance of the routine program, donor, and MOH databases that include; the VMMC database, EID database, KHIS, DATIM, C-RIS, 3PM, and DREAMS.
• Contribute to the development and implementation of M&E data tools for MoH and CHS program areas
• Monitor, review and validate data quality in all the EMR systems in use within supported sites
• Work closely with the County Health Management Team (CHMT) to compile monthly and quarterly reports as required
• Support in the implementation and maintenance of facility-level patient databases
• Work closely with regional Strategic Information officers and other Program officers to manage data quality and ensure all the facilities utilise data for decision making
• Establish and support a strong Data Demand and Information Use (DDIU) strategy with the development of monthly, quarterly semi-annually & annual facility and program performance slides for all supported sites.
• Strengthening data quality systems through routinely conducting data validation checks to ensure data queries and data entry errors in KHIS, CRIS, and DATIM are flagged out to foster concurrence and accuracy in all reporting systems.
• Prepare reports, dashboards, and other graphics summarizing program results in Power BI, excel, or any other platform.
• Develop and manage allocated live dashboard to facilitate program weekly, monthly, and quarterly progress review and donor quarterly progress review.
• Assist in the timely compilation, aggregation, and generation of weekly, monthly, and quarterly data reports to donors, the CHS program, and MoH.
• Perform data quality audits, data cleaning through M&E field teams, and verify data accuracy of the data before submission of all data reports
• Prepare accurate data to be entered in PEPFAR and CDC reporting information systems (DATIM, 3PM, and C-RIS)
• Support the uploading facility EMR data into the National Data Warehouse (NDWH).
• Attend designated SI meetings at the national, county, and sub-county level
• Any other duties assigned by the supervisor.

Person Specification

• A Bachelor’s Degree or equivalent in Statistics, Computer/IT studies, Epidemiology, or Mathematics
• At least four years of relevant experience in a similar/related position in a PEPFAR-funded program.
• Experience in working with MoH systems and HIV-related reports
• Strong Data management and analysis skills
• Strong SQL Data management skills
• Proficiency in computer packages for generating and analyzing reports. Experience in the use of visual analytics tools (Power BI, Tableau, etc) is an added advantage
• Expert skill level in the use of health aggregate databases (MoH DHIS2,3PM & DATIM)
• Proficient in statistical analysis packages (ODK/SPSS/STATA/R etc.)