Declaration Officer at Execafrica Recruitment Limited

To ensure that custom declaration and quality standards are met at all times, by implementing the day-day operations and declaration procedures and policies.

DUTIES & RESPONSIBILITIES

1. Declaration of high value and low value express and Freight shipments Import entries (IMC, IM4, IM0/ IDF etc.).
2. Ensure all required documents are in place before commencing declaration (IDF/IM0, Invoice, COC and other applicable certificates).
3. Processing all exemption documents on ICMS system.
4. Register all exports entries on ICMS system for permanent exports or temporary exports
5. Responsible for border clearance of cargo and on time issuance of certificate of export (COE) & exit notes; Ensure proper HS codes are used for declaration.
6. Tabulation of custom charges and sharing of estimates to internal and external customers.
7. Follow up on custom verifications/approvals and document release by HVO and BCO.
8. Follow up on customers files to ensure declaration/KEBS online approval/and final release is done as per the SLA.
9. Follow up with the cage team to ensure all customs released files are actioned and shipments removed from the cage.
10. System updates: On time systems updates on declaration progress on the shipments under declaration.
11. Providing updates to internal and external customers on clearance status.
12. Advising customer service on the requirements needed for customs clearance.
13. Customs Liaison & mitigation role – sort and resolve all customs related issues including valuation issues.
14. Ensure all declaration is pursuant to the applicable customs’ regulatory frameworks E.g. ECMA
15. Airline and Sea manifest registry, amendments and management, Security Bonds management.
16. Acquaint yourself with regular developments in customs declaration and clearance procedures and systems.
17. And any other duty assigned by the team leader.

MINIMUM QUALIFICATION

1. Diploma in Clearing & Forwarding.
2. Up to date training on relevant customs systems and procedures.
3. Relevant professional courses & Computer proficiency
4. Experience minimum 2 years in Freight/Logistics Industry
5. ICMS Training is mandatory.
6. EACFFPC/KRATI/KESRA Certification.
7. Single Window, TRADEX, and KENTRADE with vide usage of TRADEX and KENTRADE.
8. Demonstrated experience in handling bio shipments.
9. Experience and full understanding of Air freights and Sea freight clearance procedures.
10. Excellent knowledge of KENTRADE, TRADEX, ASYCUDA and TANCIS, ICMS online systems.
11. Excellent Interpersonal & Communication Skills.
12. Attention to details.