Deputy Company Secretary at Plan International

The opportunity

You will be one of three Deputy Company Secretaries within Plan International's Governance team, playing a key role in delivering high-quality governance support to both the organisation's senior management and governing bodies. Reporting to the Company Secretary, you will lead governance support for the Executive Leadership Team and related management-level bodies, while working closely with your fellow Deputy Company Secretaries to support the International Board, Members' Assembly, their standing committees, and any ad hoc committees. You will also help deliver an effective company administration and secretariat service, provide expert advice on corporate governance processes and requirements, and coordinate and attend key governance meetings, including periodic face-to-face meetings held internationally. The next Leadership Team and International Board meeting is scheduled to take place in Nairobi, Kenya, in December 2026.

What you'll do

• Provide high-quality governance advice to the Board, Committees, and senior leadership, enabling effective decision-making and fulfilment of fiduciary responsibilities.
• Lead governance support services for the Members' Assembly, International Board, and Committees, ensuring effective planning, coordination of workplans, and follow-up of actions.
• Partner closely with the CEO, Chief of Staff, COO, and Executive Office to coordinate governance and management decision-making processes across the organisation.
• Develop and maintain governance frameworks, systems, policies, and procedures that promote good governance, compliance, and effective decision-making.
• Manage the planning and delivery of Board and Committee meetings, including agendas, papers, minutes, action tracking, and governance communications.
• Maintain corporate governance records and ensure compliance with legal, regulatory, and organisational requirements.
• Manage Powers of Attorney, written resolutions, and corporate authorisations, ensuring alignment with delegation frameworks and legal requirements.
• Oversee governance policies and compliance processes, including conflicts of interest, confidentiality, related-party disclosures, and other regulatory obligations.
• Provide expert guidance on governance best practice, legal requirements, and risk management across the organisation.
• Support Board and Committee effectiveness, including induction, training, guidance materials, and ongoing governance development.

About you

• You will have Bachelors or Masters degree in Law and / or Corporate Governance AND / OR Associate, Fellow, or Member of the Institute of Certified Secretaries (ICS) (Kenya), Chartered Governance Institute (CGI) (UK), or other equivalent body.
• You will have a solid understanding of corporate governance and experience in providing support to decision making bodies (including agenda planning, coordinating the preparation and provision of pre-read material, preparing minutes of meetings, tracking meeting actions, developing post meeting communications, and planning face-to-face multi-day meetings), working effectively across several jurisdictions. 
• You will bring strong corporate administration and project management skills will be imperative as will excellent relationship building skills and the highest level of diplomacy and discretion. You will need to be able to work alongside Board members, staff and senior managers. 
• You have excellent judgement, and an awareness and understanding of the significance of compliance and governance issues.