Deputy Director Supply Chain Management at Higher Education Loans Board (HELB)

Ref. No. HELB/006 - Grade 3

Job Profile

The job holder is required to perform a statutory role of leading all procurement and disposal policies and strategies in compliance with the Public Procurement and Asset Disposal Act 2015 and Regulations, 2020. The role enables the eleven (11) user departments within the institution to maximize value received from procured goods, services and works to meet business objectives while ensuring alignment to the enterprise-wide risk management framework through implementation of a Procurement Plan.

Duties and Responsibilities at this level will entail:

• Overseeing the development and implementation of procurement and disposal plans and budgets.
• Reviewing purchase requisitions against stock records.
• Advising the Accounting Officer through professional opinion on procurement and disposal awards in accordance with the Public Procurement and Asset Disposal Act 2015 and Regulations 2020.
• Overseeing timely preparation and submission of statutory returns reports.
• Preparing tender documents and publishing procurement and disposal opportunities.
• Spearheading the development of tender specifications and performance standards.
• Managing and participating in procurement negotiations with suppliers.
• Monitoring and evaluating the delivery and quality of approved supplies.
• Managing disposal of obsolete machinery, equipment and other salvage goods.
• Overseeing effective procurement management to drive optimal and cost-effective supply of goods and services to the organization.
• Overseeing tender and disposal openings and ensuring preparation of subsequent minutes.
• Providing secretarial services to the Tender Evaluation Committee.
• Ensuring compliance with the Public Procurement legal framework and HELB policies.
• Streamlining procedures and resolving risks related to procurement.
• Overseeing preparation of periodic procurement, disposal and logistics reports indicating cost implications to departments.
• Overseeing the development of procurement and contracting requirements including monitoring of contracts.
• Overseeing quarterly and annual stock takes.
• Overseeing the preparation of supplier performance evaluations.
• Maintaining safe custody of procurement and disposal records.
• Spearheading compliance with relevant ISO standards.
• Overseeing the formulation of the institution’s annual consolidated procurement and disposal plans.
• Overseeing statutory communication to bidders on institutional procurement and disposal decisions.
• Continuously monitoring requisitions.

For appointment to this grade, an officer must have:

• Served for a cumulative period of fifteen (15) years relevant work experience, three (3) of which must have been at the grade of Assistant Director, Supply Chain Management or in a comparable position.
• Bachelor’s degree in Supply Chain Management and Logistics, Purchasing and Supplies Management, Procurement and Supplies Chain Management, Procurement, Commerce (Supplies Management option), Business Administration (Supplies Management option) or equivalent qualification from a recognized institution.
• Master’s degree in Supply Chain Management, Logistics and Supply Chain Management, Procurement, Business Administration (Supplies Chain Management option), Commerce (Supply Chain Management option) or equivalent qualification from a recognized institution.
• Leadership course certificate lasting not less than four (4) weeks from a recognized institution.
• Membership to the Kenya Institute of Supplies Management (KISM) or a relevant professional body and in good standing.
• Valid licensed supplies practitioner.
• Certificate in computer applications.
• Shown merit and ability as reflected in work performance and results.

Key Competencies and Skills

• Analytical skills.
• Communication skills.
• Strategic and innovative thinking.
• Interpersonal skills.
• Negotiation skills.
• Leadership skills.
• Team building ability.
• Mentoring and coaching.
• Demonstrates managerial, administrative and professional competence as reflected in work performance.